Editing Group Primary 3 ICT Term

WEEK 7: EDITING GROUP AND CLASS ACTIVITY

In this lesson, you will learn how to use some basic editing functions in WordPad, such as Find, Replace, and Select All, as well as how to adjust the View Tab settings for enhanced document navigation.

1. Find Function

The Find function helps you locate specific text within your document quickly. This is useful when you have a large document and need to find a specific word or phrase.

How to Use Find:

• Step 1: Open your document in WordPad.
• Step 2: Go to the Home Tab, and click on the Find button. Alternatively, you can press CTRL + F to open the Find dialog box.
• Step 3: In the dialog box that appears, type the word you are looking for (e.g., “school”) in the space provided.
• Step 4: Click Find Next. The word “school” will be highlighted in the document.

Example:

Imagine you have a composition about your school, and you want to quickly locate the word “school”. Use the Find function to highlight all instances of the word throughout your document.

Bonus Tip: Use the Find function for a more efficient way to navigate large documents.

Learn More: Find and Replace in WordPad – Microsoft Support

2. Replace Function

The Replace function is used when you need to replace one word or phrase with another throughout your document.

How to Use Replace:

• Step 1: Open your document in WordPad.
• Step 2: Click on the Replace button in the toolbar, or press CTRL + H.
• Step 3: In the Find what field, type the word you want to replace (e.g., “school”).
• Step 4: In the Replace with field, type the new word you want to replace it with (e.g., “Class”).
• Step 5: Click Replace All. Every instance of the word “school” will be replaced with “Class”.

Example:

Suppose you wrote a composition titled “My School” and want to change it to “My Class”. The Replace function will automatically change the title and any other occurrence of “school” to “Class”.

Tip: Use Replace when you want to change a word across the entire document, saving time!

Learn More: Replace Text in WordPad – Microsoft Support

3. Select All Function

The Select All function allows you to quickly highlight all the text in your document. This is useful when you want to format or copy the entire document.

How to Use Select All:

• Step 1: Open your document in WordPad.
• Step 2: To select everything in your document, click Select All in the toolbar. Alternatively, you can press CTRL + A.
• Step 3: All text in the document will be highlighted.

Example:

If you want to change the font or size of the entire document, the Select All function will allow you to highlight all the text instantly.

Tip: You can also click and drag your mouse over the entire document to select all the text.

Learn More: WordPad Basic Editing

VIEW TAB: Customizing Your Document View

The View Tab in WordPad allows you to adjust how your document is displayed. You can zoom in or out, show or hide certain elements, and adjust the way text wraps in your document.

Groups under the View Tab:

• Zoom
  The Zoom group allows you to adjust the size of the text in your document. You can zoom in to make the text larger or zoom out to make it smaller. You can also set it to 100% for a default view.
  • Example: If the text is too small to read, increase the zoom percentage to make it easier to view.
• Show or Hide
  The Show or Hide group allows you to display or hide certain elements in your document.
  • Ruler: Tick this box to show the ruler, which helps you with page layout.
  • Status Bar: Tick this box to show the status bar at the bottom of the screen, where you can view information like word count and page number.
  • Example: If you need help with alignment, showing the ruler can make it easier to adjust your text formatting.
• Settings (Word Wrap)
  The Settings group allows you to choose how the text wraps on your screen. WordPad provides three options:
  1. No Wrap: Text does not wrap automatically and extends beyond the screen.
  2. Wrap to Window: Text automatically wraps to fit the window size.
  3. Wrap to Ruler: Text wraps according to the ruler settings.
  • Example: If you are typing long lines of text, using the Wrap to Window setting ensures your text fits the screen without the need for horizontal scrolling.

Class Activity: Using Find and Replace in WordPad

Find Activity

1. Open WordPad.
2. Type a composition about your school with at least 10 lines.
3. Click on Find in the toolbar.
4. In the Find dialog box, type “school” and click on Find Next. You will see the word “school” highlighted in your document.

Replace Activity

1. Now, click on Replace in the toolbar.
2. In the Find what field, type “school”, and in the Replace with field, type “Class”.
3. Click Replace All. The word “school” will now be replaced with “Class”.

By completing these activities, you will practice using the Find, Replace, and Select All functions to efficiently navigate and edit your WordPad document.

Additional Tips

• Zoom In/Out: If you’re working on a long document, adjusting the zoom can help you see more or less of the page.
• Status Bar: This feature provides useful document statistics such as word count and page number. Use this to keep track of your document’s progress.

Learn More: For detailed tutorials on Microsoft WordPad, visit Microsoft Support for WordPad.

Fill-in-the-Blank Questions

1. The __________ function helps you find specific words in a document.
   a) Replace
   b) Find
   c) Select All
   d) Zoom
2. To find a word in a document, you can press __________.
   a) CTRL + A
   b) CTRL + F
   c) CTRL + H
   d) CTRL + Z
3. The __________ function allows you to replace a word with another in a document.
   a) Zoom
   b) Find
   c) Replace
   d) Select All
4. To replace the word “school” with “class,” use the __________ function.
   a) Find
   b) Select All
   c) Replace
   d) Zoom
5. The __________ function allows you to select all the text in your document.
   a) Find
   b) Select All
   c) Zoom
   d) Replace
6. To adjust the size of text, use the __________ option in the View Tab.
   a) Zoom
   b) Word Wrap
   c) Select All
   d) Ruler
7. The View Tab includes the __________ group to change the way text appears on your screen.
   a) Show or Hide
   b) Settings
   c) Zoom
   d) Word Wrap
8. To hide the ruler in your document, __________ in the Show or Hide group.
   a) Tick
   b) Un-tick
   c) Select
   d) Click
9. __________ can be used to quickly adjust the view of your document, such as zooming in or out.
   a) Settings
   b) Word Wrap
   c) Zoom
   d) Ruler
10. The Word Wrap setting affects how text is displayed __________ the screen.
    a) on
    b) within
    c) around
    d) outside
11. To make the text in your document larger, click on __________ in the View Tab.
    a) Zoom Out
    b) Word Wrap
    c) Zoom In
    d) Show or Hide
12. The __________ function is useful when you want to change one word throughout the entire document.
    a) Find
    b) Select All
    c) Replace
    d) Zoom
13. In WordPad, the __________ group allows you to show or hide the status bar.
    a) Zoom
    b) Show or Hide
    c) Settings
    d) Word Wrap
14. The Word Wrap option “Wrap to Ruler” helps control __________ in your document.
    a) text alignment
    b) font size
    c) the display of text
    d) the title bar
15. If you want to replace the word “school” with “Class” in the document, use the __________ option.
    a) Find
    b) Replace
    c) Zoom
    d) Word Wrap

Class Activity Discussion

1. What is the Find function in WordPad used for?
   The Find function helps you locate specific words or phrases in your document quickly.
2. How can I find a word in WordPad?
   You can press CTRL + F or click on the Find button to search for a word in your document.
3. What does the Replace function do?
   The Replace function allows you to search for a specific word or phrase and replace it with another.
4. How can I replace a word in WordPad?
   Press CTRL + H or click on the Replace button. Enter the word to find and the word to replace it with, then click Replace All.
5. What is the Select All function used for?
   The Select All function selects all the text in the document, making it easier to format or edit.
6. How do I select everything in a WordPad document?
   You can use CTRL + A or click on Select All in the toolbar to highlight all text in the document.
7. What does the Zoom option in WordPad do?
   The Zoom option allows you to increase or decrease the text size on your screen for easier reading.
8. How do I zoom in or out in WordPad?
   You can use the Zoom slider in the View Tab to zoom in or out, or select a percentage for the zoom level.
9. What does the “Show or Hide” group do in WordPad?
   The Show or Hide group allows you to display or hide the ruler and status bar in your document.
10. What is the Word Wrap function?
    Word Wrap controls how text is displayed on your screen, helping to adjust the flow of text to fit the window or ruler.
11. Can I hide the ruler in WordPad?
    Yes, by un-ticking the Ruler option in the Show or Hide group on the View Tab, you can hide the ruler.
12. How do I change the view of my document in WordPad?
    You can change the view by adjusting the Zoom settings, or by using the Word Wrap options.
13. What is the difference between “Wrap to Window” and “Wrap to Ruler” in WordPad?
    “Wrap to Window” adjusts the text to fit within the window, while “Wrap to Ruler” adjusts text based on the ruler’s margin settings.
14. Can I change the text size in WordPad?
    Yes, use the Zoom option in the View Tab to change the text size, or adjust the font size directly.
15. What should I do if I want to change the word “school” to “Class” in the document?
    Use the Replace function to find all instances of “school” and replace them with “Class.”

10 Evaluation Questions

1. What is the function of the Find tool in WordPad?
2. How can you quickly replace the word “school” with “Class” in WordPad?
3. What keyboard shortcut can be used to select all text in WordPad?
4. What does the Zoom feature do in the View Tab?
5. How do you hide the ruler in WordPad?
6. What are the three Word Wrap options in WordPad?
7. How do you adjust the size of the text in a WordPad document?
8. What function would you use to locate a specific word in a document?
9. How can you show or hide the status bar in WordPad?
10. What happens when you select Replace All in the Replace dialog box?