E-mail and Test Messages Writing English Grammar Primary 6 Third Term Lesson Notes Week 6
Third Term Lesson Notes English Grammar Primary 6 Weekly Plan Presentation
Subject : English Grammar
Class : Primary 6 / Basic 6 / Grade 6
Term :Third Term
Week :Week 6
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Topic : Writing e-mail messages and text messages
Previous Lesson
Grade Level: Primary 6
Subject: English Grammar
Topic: Writing Emails messages and Text messages Writing
Learning Objectives:
- Identify the difference between essential and non-essential information when writing email messages and text messages.
- Explain the process of preparing and sending effective email messages and text messages.
Embedded Core Skills:
- Reading comprehension
- Writing skills
- Critical thinking
- Communication skills
Learning Materials:
- Whiteboard or blackboard
- Markers or chalk
- Projector (optional)
- Handouts with examples of email messages and text messages
- Sample email templates and text message examples
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Content
As a primary 6 English Grammar teacher, I’d be happy to help you understand the concepts of essential and non-essential information when writing email messages and text messages.
When writing any form of communication, it is important to distinguish between essential and non-essential information. Essential information refers to the crucial details that are necessary for understanding the message, while non-essential information provides additional context or supplementary details that are not necessary for comprehension. Let’s look at these concepts in the context of email messages and text messages:
1. Email Messages:
In email messages, it is crucial to include essential information to ensure clear communication. This includes:
– Subject Line: Clearly stating the purpose or topic of the email.
– Salutation: Greeting the recipient appropriately (e.g., “Dear,” “Hello,” “Hi”).
– Body: Clearly and concisely conveying the main message or request.
– Closing: Ending the email politely (e.g., “Best regards,” “Sincerely”).
– Signature: Including your name and relevant contact information.
Non-essential information in email messages might include:
– Background or personal information that is not directly relevant to the main message.
– Additional details or explanations that are not necessary for understanding the request.
– Optional attachments or links that provide supplementary information.
2. Text Messages:
Text messages are typically more informal and concise than email messages. In text messages, essential information should be communicated in a brief and clear manner. This includes:
– Greeting: A brief salutation or greeting (e.g., “Hi,” “Hey”).
– Main Message: Conveying the purpose or request in a concise manner.
– Closing: Ending the message appropriately (e.g., “Thanks,” “Take care”).
Non-essential information in text messages might include:
– Emojis or emoticons that add emotional tone or emphasis.
– Abbreviations or informal language that might not be immediately understood by everyone.
– Additional comments or personal anecdotes that are not necessary for the main message.
It’s important to note that the distinction between essential and non-essential information may vary depending on the specific context, recipient, and purpose of the communication. It’s always a good practice to prioritize clarity, brevity, and relevance when composing email and text messages.
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Evaluation
1. The subject line is considered ________ information in an email message.
A) essential
B) non-essential
C) irrelevant
2. The closing of an email, such as “Best regards” or “Sincerely,” is an example of ________ information.
A) essential
B) non-essential
C) optional
3. Including your name and contact information in the signature is considered ________ information in an email.
A) essential
B) non-essential
C) redundant
4. Abbreviations or informal language in a text message are examples of ________ information.
A) essential
B) non-essential
C) optional
5. Emojis or emoticons in a text message add ________ to the message.
A) essential information
B) non-essential information
C) formality
6. In an email, providing background or personal information that is not directly relevant to the main message is considered ________ information.
A) essential
B) non-essential
C) optional
7. The purpose of the salutation in an email or text message is to ________ the recipient.
A) essential
B) non-essential
C) ignore
8. Including attachments or links in an email to provide supplementary information is an example of ________ information.
A) essential
B) non-essential
C) mandatory
9. In a text message, additional comments or personal anecdotes that are not necessary for the main message are considered ________ information.
A) essential
B) non-essential
C) required
10. The main message or request in an email should be conveyed ________ and ________.
A) briefly, clearly
B) emotionally, passionately
C) vaguely, ambiguously
Remember to select the correct option (A, B, or C) for each question to complete the fill-in-the-blank exercise.
How to prepare and send emails and text messages in a step-by-step manner.
Here’s a guide for preparing and sending these types of communications:
Preparing and Sending Emails:
1. Subject Line: Begin by composing a clear and concise subject line that accurately reflects the purpose or topic of the email.
2. Salutation: Start the email with a polite greeting, such as “Dear [Recipient’s Name],” or “Hello [Recipient’s Name],”.
3. Body: In the body of the email, convey your message or request in a clear and organized manner. Use paragraphs or bullet points to break down your information if needed.
4. Clarity and Conciseness: Ensure that your email is easy to read by using simple language, avoiding jargon or acronyms that may not be familiar to the recipient.
5. Grammar and Spelling: Pay attention to proper grammar, punctuation, and spelling to maintain professionalism and clarity.
6. Politeness and Tone: Use a polite and respectful tone throughout the email. Avoid using all capital letters (which can be perceived as shouting) and be mindful of the recipient’s cultural context.
7. Attachments: If necessary, attach any files or documents that support your message. Double-check that the attachments are relevant and correctly attached.
8. Proofreading: Take a moment to proofread the email for any errors or missing information.
9. Closing: End the email with an appropriate closing, such as “Best regards,” “Sincerely,” or “Thank you,” followed by your name.
10. Signature: Include your name, job title (if applicable), and contact information (e.g., phone number, email address) in your email signature.
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Sending Text Messages:
1. Greeting: Begin the text message with a brief greeting, such as “Hi,” “Hey,” or “Hello.”
2. Conciseness: Keep text messages brief and to the point, as they are typically more informal than emails.
3. Clarity: Clearly convey your main message or request using simple and straightforward language.
4. Abbreviations and Informal Language: If appropriate, use abbreviations or informal language common in text messages, but ensure the recipient can understand them.
5. Emojis and Emoticons: Use emojis or emoticons sparingly to add emotional tone or emphasis if needed, but avoid overusing them.
6. Proofreading: Take a moment to review your text message for any errors or unclear information.
7. Politeness: Maintain a polite and friendly tone in your text messages, even if they are more casual in nature.
8. Sending: Check the recipient’s phone number carefully before sending the text message to avoid sending it to the wrong person.
9. Timing: Be considerate of the recipient’s availability and avoid sending text messages during late hours or inappropriate times.
10. Respect Privacy: Be mindful of the recipient’s privacy and avoid sharing sensitive or personal information via text message.
Remember, it’s important to adapt your writing style and tone depending on the context, relationship with the recipient, and purpose of your communication.
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Evaluation
1. The subject line of an email should be ________ and ________.
A) concise, clear
B) long, elaborate
C) irrelevant, optional
2. In the body of an email, it is important to convey your message in a ________ and ________ manner.
A) complex, formal
B) clear, organized
C) lengthy, ambiguous
3. When preparing an email, it is crucial to pay attention to ________ and ________.
A) grammar, spelling
B) attachments, links
C) salutations, closings
4. Using proper ________ and ________ in an email helps maintain professionalism.
A) abbreviations, slang
B) language, tone
C) emojis, emoticons
5. To make an email more readable, it is recommended to use ________ paragraphs or ________ points.
A) lengthy, detailed
B) short, concise
C) lengthy, bullet
6. When sending an email, it is important to double-check that ________ are correctly attached.
A) recipients, files
B) subject lines, signatures
C) attachments, links
7. The closing of an email should be followed by ________.
A) a signature
B) a salutation
C) an emoji
8. In a text message, it is advisable to keep the message ________ and ________.
A) formal, lengthy
B) concise, to the point
C) elaborate, casual
9. Emojis and emoticons can be used in a text message to add ________ or ________.
A) clarity, emphasis
B) brevity, professionalism
C) tone, emotion
10. Before sending a text message, it is important to ________ the message for errors or unclear information.
A) proofread
B) delete
C) resend
Remember to select the correct option (A, B, or C) for each question to complete the fill-in-the-blank exercise.
Lesson Plan Presentation
Subject: English Grammar
Class: Lagos State Primary 6
Topic: Writing Effective Email Messages and Text Messages
Presentation:
- Introduction (5 minutes):
- Greet the students and provide an overview of the lesson.
- Share the importance of effective communication through email and text messages.
- Definition and Discussion (10 minutes):
- Explain the concept of essential and non-essential information in email messages and text messages.
- Discuss the importance of including essential information for clear communication.
- Essential and Non-Essential Information (15 minutes):
- Provide examples of essential information in email messages (subject line, salutation, main message, closing, signature).
- Discuss non-essential information in email messages (background information, personal anecdotes, optional attachments).
- Present examples of essential and non-essential information in text messages (greeting, main message, closing, abbreviations, emojis).
- How to Prepare and Send Email Messages (15 minutes):
- Explain the step-by-step process of preparing email messages (subject line, salutation, body, attachments, proofreading, closing, signature).
- Discuss the importance of clarity, conciseness, and proper grammar in email messages.
- Demonstrate the use of email templates and guidelines for different purposes (professional, informal, requesting information).
- How to Prepare and Send Text Messages (15 minutes):
- Explain the steps involved in preparing text messages (greeting, concise message, proofreading, sending).
- Emphasize the use of appropriate language, tone, and abbreviations in text messages.
- Discuss the etiquette of timing and privacy when sending text messages
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Teacher’s Activities:
- Facilitate class discussion on essential and non-essential information.
- Present examples and explanations of email and text message components.
- Demonstrate the process of preparing and sending email messages and text messages.
- Provide guidance and clarification throughout the lesson.
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Learners Activities:
- Actively participate in class discussions and ask questions.
- Analyze and identify essential and non-essential information in given examples.
- Engage in group activities to practice writing email messages and text messages.
- Prepare and share their own email messages and text messages.
Assessment:
- Observations during class discussions and activities.
- Review of students’ written email messages and text messages.
- Participation in group activities and individual contributions.
Evaluation Questions:
- What is the difference between essential and non-essential information in email and text messages?
- Why is it important to include essential information in email messages?
- Name three examples of essential information in an email message.
- Provide an example of non-essential information in a text message.
- What are the steps involved in preparing an email message?
- Explain the significance of clarity and conciseness in email messages.
- How can emojis and abbreviations be used appropriately in text messages?
- Discuss the importance of proofreading before sending an email or text message.
- What are the etiquette considerations when sending text messages?
- Share one key takeaway from today’s lesson
Conclusion:
- Summarize the key points covered in the lesson.
- Emphasize the importance of effective communication through email and text messages in various aspects of life, including personal and professional interactions.
- Highlight the significance of including essential information to ensure clarity and understanding in email messages and text messages.
- Reinforce the steps involved in preparing and sending email messages and text messages, focusing on proper structure, language, and tone.
- Encourage students to practice and apply their knowledge by composing their own email messages and text messages, considering the concepts of essential and non-essential information.
- Conclude the lesson by thanking the students for their participation and reinforcing the importance of effective written communication skills in the digital age
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Note: The duration of each section and activity may vary based on the specific classroom dynamics and the need for further explanations or discussions. It is important to adapt the lesson plan to suit the pace and needs of the students.
