School Fee Policy
School logo stays here.
SCHOOL FEES POLICY
- Introduction
This document contains our policy on fee payment. Please read through to have full understanding about our school fees culture.
1.1 The prompt payment of school fees is integral and the life blood of the school. We cannot overemphasize its importance, smooth administrative running hinges on the prompt payment of fees.
1.2 School fees are always due in expiration of an old term and in start of the current school term.
1.3. School fees are non-refundable.
1.4 Term dates would be on the school notice board and on the school website for all parents to view to facilitate early planning of fees payment.
- Aims and Objectives
2.1 The aim of this policy is to ensure a robust, non-discriminatory and fair approach to the method by which we deal with parents as regards school fees payment.
2.2 The objective of this policy is to ensure there is consistency in terms of approach and methodology. It is imperative that a standard process exists and that all involved are aware of this.
- Payment of Fees
3.1 Parents or guardians jointly and severally (where applicable) agree to pay the fees applicable to each term directly to the schools nominated bank account.
3.2 Fees for each term are due and payable before the commencement of the term to which they relate. If an item on the fees invoice is under query, the ‘undisputed’ balance of that fees invoice must be paid.
3.3 Cash payments are not accepted at the school for the payment of school fees. Accepted methods of payment for fees will now include: bank transfer, cheque, debit/credit card.
- Payment of Fees by a Third party
4.1 Upon reaching an agreement with a third party on school fees payment, please note that the school is not liable if anything goes wrong in the payment process. Parent and the third-party are to bear the responsibility of such agreement and payment of fees wold still have to be paid in full.
4.2 The parents shall indemnify the School against all losses, expenses (including legal expenses) and interest suffered or incurred by the School if the School is required to repay all or part of any sum paid to it by a third-party credit provider on behalf of the Parents.
- Early Payment Discount
5.1 Fees which are paid in full on or before the first day of term will qualify for an early payment discount of 5%per term. Other discounts are available for paying multiple terms in advance. Please see the school accountant, administrator or any representative of the school management for details.
6 Instalment arrangements (Payment Plan)
6.1 An agreement by the school to accept payment of fees by instalments is non-negotiable and will be subject to separate agreement(s) between the parents and the School.
6.2 Any agreements (payment plans) will be confirmed in writing and signed by both parties.
6.3 Parents who have a prior agreement to pay by instalments via the bank will be allowed to continue to do so as long as they pay the agreed amount on time.
6.4 If parents have entered into a payment plan with the school and more than one payment is missed, then the school reserves the right to request the full amount immediately.
6.5 If instalments are missed and/or paid late then Trustees will be notified of the amount owing and details of the missed/late payments. Appropriate action, which could include exclusion, will then be taken.
7 Late Payments
7.1 A 5% charge on tuition will be charged if fees are not paid on time. Parents will be will be notified by text and/or letter to bring their account up to date within the next 4 weeks.
7.2 If fees still remain unpaid, a report of all outstanding fees and payments made and/or missing will be passed to the trustees and possible exclusion of child from all school services may follow.
7.3 If a debt rises to an unacceptable level, the school reserves the right, in extreme cases to exclude the pupil on three days’ written notice if fees remain overdue for payment. By an unacceptable we mean payment of fees for a single term and failure to reach feasible agreement of payment.
7.4 If a pupil is excluded for a period of 28 days (a month), he / she will be deemed withdrawn from the school and all administrative process of withdrawal would be conducted if exclusion from school is done without notice. Upon exclusion, if fees are payable, a letter of notice will be sent to the Parents, related financial and legal authorities to ensure payment is facilitated.
7.5 The parents shall also be liable to pay all costs, fees, disbursements and charges including legal fees and costs reasonably incurred by the school in the recovery of any unpaid fees regardless of the value of the school’s claim.
- Refund or waiver of school fees
8.1 Save where there is a legal liability under a court order or under the provisions of this agreement to make a refund, fees will not be refunded or waived if:
8.2 The pupil is absent through illness; or
8.3 A term is shortened or a vacation extended; or
8.4 The Pupil is released home before the normal end of the school day; or
8.5 Government approved holidays or
8.6 The school is temporarily closed due, for example, to adverse weather conditions; or
8.7 For any other reasonable reason.
- Fee Increases
9.1 Fees are reviewed annually and are subject to increase from time to time.
9.2 If parents receive less than half a term’s notice of a fees increase, they may give to the school written notice of withdrawal of the pupil within 21 days and will not be liable to pay fees in view of notice.
9.3 The pupil deposit, if paid, will be refunded without interest less any sums owing to the school.
- Information about fees
10.1 The Parent consent to the School making enquiries of the Pupil’s previous schools for confirmation that all sums due and owing to such schools have been paid.
10.2 The parents also consent to the School informing any other school or educational establishment to which the pupil is to be transferred if any Fees of this School are unpaid.
- Compliance to Financial Laws
11.1 From time to time, the School may need to obtain satisfactory evidence such as sight
of a passport of the identity of a person who is paying fees.
11.2 Financial institutions frown at cheques that bounce, we therefore insist that parent make double check before turning in their cheques.
11.3 Parents are liable to any consequence of a bounced cheque by the financial institution this includes both financial and non-financial responsibility.
11.4 We are law compliant hence, any information demanded as regard payment made to the school by the government or any of its agency would be provided.
NOTE: Our school fees policy is flexible hence reviews would be done from time to time to ensure smooth administrative structure for compliance.
Mr and Mrs___________________________________________________
Parent of: ____________________________________________________
Haven read through and understood the entire content of this policy do sign in agreement.
Date: _______________________________________________________
Signature: ___________________________________________________
Read more about why Parents leave Your School
