Memorandum-meaning, features and format.

Subject : 

Business Studies

Term :

Third Term / 3rd Term

Week:

Week 6

Class :

JSS 2./ Basic 8

 

Previous lesson : 

The pupils have previous knowledge of.

 

Page Setting-Different types of page set up-correct page alignment-production of documents

That was taught during the last lesson

Topic :

Memorandum-meaning, features and format.

Behavioural objectives :

At the end of the lesson, the pupils should be able to

• Say the meaning of memorandum
• Say the importance and benefits of memorandum
• Write out the features and format of memorandum

 

Instructional Materials :

• Wall charts
• Pictures
• Related Online Video
• Flash Cards

Methods of Teaching :

• Class Discussion
• Group Discussion
• Asking Questions
• Explanation
• Role Modelling
• Role Delegation

 

Reference Materials :

• Scheme of Work
• Online Information
• Textbooks
• Workbooks
• 9 Year Basic Education Curriculum
• Workbooks

 

Content :

WEEK SIX 

TOPIC: MEMORANDUM/ E-MAIL

CONTENT

Meaning

Features

Format

A memorandum (also called memo) is the primary correspondence document used within an organisation, just as a letter is the primary correspondence document between organisations.

FEATURES OF MEMORANDUM:

There are only four parts to a memorandum. They are

1. The heading which consists of your distribution list, who it is from, the date and subject.

To: Name and position of the reader

From: Name and position of the writer

Date: Date the memo is sent

Subject: A phrase that focuses the reader’s attention on the subject of the memo

2. The body of the memo or text.

3. The reference initial; and

4. Notations – If necessary.

Evaluation: What is memorandum?

 

 

FORMAT:

Memo

To: All Employees

From: Administrative Manager

Date: 13^th February, 2021

Subject: Lateness to work

It has come to the notice of the management that some employees are coming late to work on a regular basis. Some are writing wrong time of resumption only to leave the school compound after they do so.

With effect from Monday, 17^th February, 2021, any teacher who fails to reach the office at the stipulated time shall be considered late.

Any teacher missing at their duty posts or classrooms for more than twenty minuites without any justifiable reason shall be considered absent from work.

Thank you.

Ajibola Jotnson

Cc: Managing Director.

Evaluation: Draw a format of memorandum.

 

 

WEEKEND ASSIGNMENT

1. A memorandum is used A. between different organisations B. by two companies only C. to communicate between different government institutions D. within an organization.
2. The following are features of a MEMO except____ A. date B. from C. salutation D. subject.
3. E-mail is a shortened form of____ A. electric mail B. executive mail C. elementary mail D. excellent mail
4. The internal oral communication within an organisation is known _____ A. intercom B. business letter C. memorandum D. E-mail.
5. E-mail was made possible through the ____ on internet A. facebook B. whatup C. yahoo D. twitter.
6. The office abbreviation ‘ref’ means____ A. relevance B. referendum C. reference D. reflection

THEORY

1. Define i. a memorandum ii. E-mail
2. Give four features a memorandum

Presentation

The topic is presented step by step

Step 1 : The class teacher revises the previous topics

Step 2 : The teacher introduces the new topic

Step 3 : The subject teacher allows the pupils to give their own examples and he corrects them when the needs arise

 

Conclusion

The subject teacher gives a short summary of the topic as a note and he or she goes round to mark