CORRECTION OF ERRORS
Subject:
ACCOUNTING
Term:
FIRST TERM
Week:
WEEK 7
Class:
SS 1
Topic:
CORRECTION OF ERRORS
Behavioural objectives:
At the end of the lesson, the learners will be able to
- mention types of error.
- explain types of errors.
- correct errors through journals
- identify the types of journals
Previous lesson:
The pupils have previous knowledge of
THE USE OF GENERAL JOURNALS AND OPENING AND CLOSING ENTRIES OF GENERAL JOURNALS.
that was taught as a topic in the previous lesson
Instructional Materials:
- Wall charts
- Pictures
- Related Online Video
- Flash Cards
- Receipts
- Invoice
Methods of Teaching:
- Class Discussion
- Group Discussion
- Asking Questions
- Explanation
- Role Modelling
- Role Delegation
Reference Materials:
- Scheme of Work
- Online Information
- Textbooks
- Workbooks
CONTENT
Correction of errors
In accounting literature errors are classified into two broad categories: the first group of errors does not affect the Trial Balance while the second group affects the Trial Balance. It means that if the Trial balance fails to agree it is due to the second group of errors.
There are six main errors in the first group:
Error of omission
Error of principles
Error of commission
Compensating error
Error of original entry
Error of complete reversal of entry
- Error of Omission: There is an error of omission if the transaction is completely omitted from the books of account. That is, there is no entry on either side of all the books of account.
- Error of Principles: An error of principles occurs when the entry of a transaction is made in a wrong class of account. Such a situation may arise where a transaction of a fixed asset (real account) is entered in a nominal account.
- Error of commission:It occurs when recording transactions in wrong person’s account. An error of commission occurs when personal account of one person, organization or firm is entered in an account of other person, organization or firm.
- Compensating error: The compensating error occurs when the effect of the mistake is exactly offset by another mistake of the same size working in the reverse direction. Error due to undercast or overcast by the same amount, which cancels each other.
- Errors of original entry: This is an error committed right from the prime books, which are transferred into the ledger entries the same way. Hence its entering wrong amount to both the debit and credit sides of an account.
- Errors of complete reversal of entry: This is a case where an item that was supposed to be debited was credited and the one to be credited was debited. Posting a transaction to a wrong side of account.
EVALUATION
1. Which of the following is not an error that could lead to a misstatement in the financial statements?
a. Error of omission
b. Error of principle
c. Error of commission
d. Compensating error
e. Error of original entry
2. Which of the following is the most common type of error that could lead to a misstatement in the financial statements?
a. Error of omission
b. Error of principle
c. Error of commission
d. Compensating error
e. Error of original entry
3. Which of the following is not a material error?
a. Error of omission
b. Error of principle
c. Error of commission
d. Compensating error
e. Error of original entry
4. Which of the following is not an error that is correctable through the use of compensating controls?
a. Error of omission
b. Error of principle
c. Error of commission
d. Compensating error
e. Error of original entry
5. Which of the following is not an error that is correctable through the use of correcting journal entries?
a. Error of omission
b. Error of principle
c. Error of commission
d. Compensating error
e. Error of original entry
MARKING GUIDE
1. Error of omission is not an error that could lead to a misstatement in the financial statements
2. Error of principle is the most common type of error that could lead to a misstatement in the financial statements
3. Error of commission is not a material error
4. Error of original entry is not an error that is correctable through the use of compensating controls
5. Error of original entry is not an error that is correctable through the use of correcting journal entries.
Errors Affecting the Agreement of the Trial Balance
The second groups of errors that visibly affect the agreement Trial Balance are called clerical errors. Where clerical errors occurs the trial balance is usually balanced by opening, an interim, a suspense account to take records of the difference between the two sides, until the errors are discovered and necessary corrections made. These errors include:
Error in casting the figures in either the books of the original entry or the ledger accounts. Thus an account may be over cast or under cast.
Mistakes in the addition of the trial balance.
Omission of some balances in the ledger including the cash book when extracting the trial balance.
Mistakes in the calculation of the balances.
Some items not posted from the books of the original entry.
Introduction to Cash Book
Cash book is the book of prime entry which record cash transactions only. Cash book is the book for recording detailed particulars of all money received and paid. It is a subsidiary book and also performs the function of a ledger.
Types of Cash Book
Single column cash book( also known as cash account)
Two or double column cash book
Three column cash book
Petty cash book
Single Column Cash Book
ILLUSTRATION 1
Enter the following transactions in the cash book of A. Diamond, a sole trader, for the month of January, 2013.
Jan. 1 Start business with cash ₦7,200.00
2 bought goods for cash ₦1,800.00
3 sold goods for cash ₦440.00
3 paid carriage ₦80.00
6 paid advertising account ₦80.00
9 Ham paid cash on account ₦340.00
14 lent U. Olu ₦800.00
16 purchase goods for cash ₦1,600.00
18 cash sales ₦850.00
24 paid wages ₦180.00
28 cash sales ₦760.00
29 paid rent and rates ₦100.00
30 U. Olu paid on account ₦400.00
Open a cash book, ledger accounts and extract a trial balance as at 31st Jan., 2013.
DR. DIAMOND CASH BOOK FOR THE MONTH END 31ST JAN. 2013
DR CR
Date Particulars Folio Cash Date Particulars Folio Cash
₦ ₦
Jan.1 Capital 7,200 Jan.2 Purchases 1,800
Sales 440 3 Carriage 80
9 Ham 340 6 Advert 80
12 U.Olu 800 16 Purchases 1,600
18 Sales 850 24 Wages 180
28 Sales 760 29 Rents 100
30 U. Ola 400 31 balance c/d 6,950
10,790 10,790
Feb.1 Balance b/d 6,950
CAPITAL ACCOUNT
DR CR
Date Particulars Folio Amount ₦ Date Particulars Folio Amount ₦
Jan. 1 Cash 7,200
PURCHASES ACCOUNT
DR CR
Date Particulars l/f Amount N Date Particulars l/f Amount N
Jan. 3 Cash 1,800 Jan. 31 Bal.c/d 3,400
19 Cash 1,600
3,400 3,400
Feb. Bal.b/d 3,400
SALES ACCOUNT
DR CR
Date Particulars l/f Amount ₦ Date Particulars l/f Amount ₦
Jan. 31 Bal. c/d 2,050 Jan. Cash 440
Cash 850
Cash 760
2,050 2,050
Feb. 1 Bal. b/d 2,050
WAGES ACCOUNT
DR CR
Date Particulars l/f Amount ₦ Date Particulars l/f Amount ₦
Jan. 5 cash 80
ADVERTISING ACCOUNT
DR CR
Date Particulars l/f Amount ₦ Date Particulars l/f Amount ₦
Jan. 8 cash 80
HAM ACCOUNT
DR CR
Date Particulars l/f Amount ₦ Date Particulars l/f Amount ₦
Jan. 9 Cash 340
U. OLU ACCOUNT
DR CR
Date Particulars l/f Amount ₦ Date Particulars l/f Amount ₦
Jan. 31 Cash 800 Jan. 29 Cash 400
31 Bal. c/d 400
800 800
Feb. 1 Bal. b/d 400
WAGES ACCOUNT
DR CR
Date Particulars l/f Amount ₦ Date Particulars l/f Amount ₦
Jan. 25 cash 180
RENT AND RATE ACCOUNT
DR CR
Date Particulars l/f Amount ₦ Date Particulars l/f Amount ₦
Jan cash 100
NOTE: The cardinal point in posting items from cash book to the ledger is that all items from the debit side of the cash book except the balance(s) and cash discounts are posted to the credit side of the ledger and vice versa.
EVALUATION
MR. DADA commenced business as a petty trader in Lagos, on 1st of March, 2011 with ₦5, 000 in cash. During the month, the following transactions took place.
1 Mar. Bought office furniture ₦400.00
3 Mar. Bought assorted goods for sale ₦2000.00
5 Mar. Bought postage stamps ₦10.00
7 Mar. Sold goods for cash ₦80.00
8 Mar. Paid for cleaning materials ₦10.00
10 Mar. Received cash from Godwin ₦50.00
14 Mar. Paid Mark ₦90.00
16 Mar. Bought Stationery for cash ₦5.00
18 Mar. Bought sundry articles for Resale ₦500.00
20 Mar. Received cash from Malin ₦100.0
22 Mar. Cash Sale ₦50.00
22 Mar. Paid Jemima Kemi Cash ₦100.00
28 Mar. Paid wages to assistant ₦100.00
30 Mar. Paid rent ₦50.00
CONTENT
- Suspense Accounts
- Correction of Errors
Errors made within the recording of the day-to-day transactions might be divided into these which aren’t revealed (disclosed) by the trial stability and people which consequence within the trial stability not balancing.
The place the trial stability complete don’t agree it’s ordinary to use the next fast examine record to find the errors.
- Test the additions of the trial stability.
- Test the addition of the stability of every ledger account.
- Test that every ledger account stability has been entered within the right column of the trial stability.
- Test that each ledger account stability has been entered within the trial stability.
- Search for a transaction equal to the distinction within the trial stability and examine {that a} double entry has been made for that transaction.
- Search for a transaction equal to half the distinction within the trial stability and examine if it has been entered twice on the identical aspect of the ledger somewhat than as soon as on either side.
- Test the double entry for each transactions entered within the books because the date of the final trial stability.
If after making use of the above fast examine record the errors should not discovered instantly, the trial stability is balanced quickly by inserting the distinction between the trial stability totals in a Suspense Account.
The Suspense Account is a short lived account through which the distinction on the trial stability is recorded till the errors are situated (found) and corrected.
The place the trial stability totals don’t agree and to keep away from any delay within the preparation of the ultimate accounts, a Suspense Account can be opened to document the distinction within the trial stability totals pending the time the error(s) are situated and corrected. Because the errors are discovered, they’re corrected via a journal entry (i.e. entry within the Normal Journal). The suitable entries are then made within the ledger accounts. When all of the errors have been discovered and corrected, the suspense account will shut mechanically.
Makes use of of the Suspense Account
- A Suspense Account is used to document distinction within the trial stability quickly till the errors are detected and corrected.
- Suspense Account can also be used when transactions are recorded within the books earlier than any determination has been made about their correct accounting remedy
- The Suspense Account gives an account to which an entry (i.e. one facet of a transaction) might be made till its right vacation spot (i.e. the account to which it must be posted) is thought
The right way to Open a Suspense Account
A Suspense Account is opened within the basic ledger with a stability on whichever aspect of the Suspense Account that can make the trial stability agree when the stability is inserted in it. For instance, if the whole of the credit score aspect of a trial stability is N6, 000 lower than the whole of the debit aspect, the Suspense Account might be opened with a credit score stability of N6, 000. When the Suspense Account stability is inserted within the trial stability, the trial stability will stability.[mediator_tech]
NB: As soon as a Suspense Account is opened, the ultimate accounts might be ready even when all of the errors haven’t been found. On this, case the stability on the Suspense Account will seem within the Steadiness sheet (as an asset if it’s a debit stability and as a legal responsibility if it’s a credit score stability).
The right way to Appropriate Errors
The correction of errors would require journal entries which might be posted to the ledger accounts.
- If the error being corrected doesn’t have an effect on the settlement of the trial stability, the journal and ledger entries is not going to contain the Suspense Account
- If the error being corrected impacts the settlement of the trial stability, the journal and ledger entries will contain the Suspense Account
Step (Processes) Concerned in Correction of Errors
To resolve find out how to right an error asks the next questions.
- How ought to the transaction have been recorded?
- How has the transaction been recorded?
- What sort of error has been dedicated by the book-keeper who recorded the transaction? i.e. will the error have an effect on or not have an effect on the settlement of the Trial Steadiness? As indicated above, this step may be very essential to point whether or not the Suspense Account might be concerned within the correction of the error or not.
- What entries are required to be handed to right the error?
In making use of the steps enumerated above, it’s helpful to recollect the next.
- An merchandise on the fallacious aspect of an account have to be corrected by an adjustment equal to twice the quantity of the unique error (as soon as to cancel the error and as soon as to put the merchandise on the proper aspect of the account).
- Some errors don’t have an effect on the double entry: an instance can be a debit stability on Hire Account N850 included within the trial stability as debit stability N650. To right the error, a one-sided entry must be made within the journal and the Suspense Account. Such errors don’t require to be corrected by debit and credit score entries.
EVALUATION
- Briefly clarify three makes use of of Suspense Account
- State seven errors that might be disclosed by the Trial Steadiness
Illustration:
Kehinde extracted a trial stability from her ledgers on 31st December 2017. The trial stability totals have been N23, 884 (debit) and N24, 856 (credit score). She positioned the distinction in a Suspense Account. Subsequent
investigation into the accounts revealed the next:
- The debit aspect of the Phone Account had been overstated by N200
- An bill despatched toAdejumo forN240 had been utterly omitted from the books.
- A cheque for N124 acquired from Diligent Enterprises had been posted to the debit of their account
- The acquisition of some workplace tools for N1,180 had been debited to Workplace Bills Account
- Reductions acquired, N90, had been posted to the purchases ledger however to not the Reductions Obtained Account.
- Hire paid, N800 had been credited to Hire Receivable Account.
- A refund of an insurance coverage premium, N60, had been recorded within the Money E book however no different entry had been made.
- A purchase order of workplace stationery,N220, had been debited to Purchases Account in error.[mediator_tech]
- A credit score stability of N30 within the purchases ledger had been omitted from the record of balances extracted from the ledger. The overall of the record had been included within the trial stability.
- Items returned to Prepared Shops had been credited to Prepared Shops Account and debited to Purchases Returns Account. The products had price N400
Required:
- Put together journal entries to right the errors indicated above
- Put together the Suspense Account exhibiting the opening stability and the correcting entries
Normal Journal
Dr Cr
N N
a. Suspense Account 200
Phone Account 200
being correction of error on overcast of N200 of the Phone Account
b. Adejumo 240
Gross sales Account 240
being correction of error on bill despatched to Adejumo omitted from
the books
c. Suspense Account 248
Diligent Enterprises 248
beingcorrection of error on cheque of N124 acquired from Diligent
enterprisesdebited to their account
d. Workplace Tools Account 1, 180
Workplace Bills Account 1, 180
being correction of error on workplace tools bought debited
to workplace Bills Account.
e. Suspense Account 90
Reductions Obtained Account 90
being correction of error on low cost acquired not posted to the
Reductions Obtained Account
f. Hire Receivable Account 800
Hire Payable Account 800
Suspense Account 1, 600
being correction of error on hire paid wrongly handled as hire acquired
g. Suspense Account 60
Insurance coverage Account 60
being correction of error on refund of insurance coverage omitted from the
Insurance coverage Account
h. Workplace Stationery Account 220
Purchases Account 220
being correction of error on buy of workplace stationery wrongly
debited to Purchases Account
i. Suspense Account 30
being memorandum entry to right a credit score stability within the purchases
ledger omitted within the Trial Steadiness
j. Prepared Shops 800
Purchases Returns Account 800
being correction of error on items returned to Prepared Shops wrongly
credited to their account[mediator_tech]
Suspense Account
N N
Distinction on Trial Steadiness 972 Hire 1, 600
Phone 200
Diligent Obtained 248
Reductions Obtained 90
Insurance coverage 60
Correction of commerce collectors 30
1, 600 1, 600
EVALUATION
- Simplified and Amplified Monetary Accounting Train 2, 3, 4, 5X, 6 and 9
- Important Monetary Accounting Train 12.2, 12.5A, 12.8A and 12.9A
READING ASSIGNMENT
- Simplified and Amplified Monetary AccountingPage 134 – 154
- Important Monetary Accounting Web page 90 – 105
GENERAL EVALUATION QUESTION
- WAEC JUNE SSCE Previous Questions
June 1992 Query 2
June 1999 Query 6
June 2010 Query 5
June 2012 Query 6
June 2017 Query 5
WEEKEND ASSIGNMENT
- Which of the next errors will have an effect on the totals of a trial stability A. compensating errors
B. full reversal of entry C. error of unique entry D. omission a ledger stability within the trial stability
- Pending the situation of an error, the distinction disclosed in a trial stability is quickly handled in A. Suspense Account B. Buying and selling Account C. Management Account D. Revenue and Loss Account
- Which of the next accounts has a credit score stability A. Money B. Capital C. Drawing D. Premises
- Purchases Account is overcast by N200, whereas wages Account is undercast by N200. That is A. an error of omission B. a compensating error C. an error of fee D. an error of precept
- Which of the next is entered within the Normal Journal A. purchases of products B. sale of products on credit score C. returns inwards D. acquisition of fastened belongings
THEORY
- What’s a Suspense Account
- State three makes use of of a Suspense Account
