Mid Term Test Business Studies JSS 1 Second Term Lesson Notes Weekly Topics

WEEK 7: MID-TERM ASSESSMENT AND BREAK

Topics Covered in the First Half of the Term:

1. Introduction to Office
2. Office Equipment and Machines
3. Right Attitude to Work
4. Personal Qualities of an Office Worker
5. Communication in the Office

Assessment Components

Part A: Objective Questions (Fill-in-the-blank with options)

(Choose the correct option a, b, c, or d)

1. An office is a place where __________ is carried out.
   a) Cooking
   b) Business activities
   c) Entertainment
   d) Farming

2. The two major types of offices are __________ and __________.
   a) Private and public
   b) Big and small
   c) Urban and rural
   d) Local and foreign

3. Office equipment helps workers to be more __________.
   a) Lazy
   b) Inefficient
   c) Productive
   d) Expensive

4. A photocopier is used to __________.
   a) Bind books
   b) Make copies of documents
   c) Cut papers
   d) Write letters

5. The ability to work well with others is called __________.
   a) Laziness
   b) Punctuality
   c) Teamwork
   d) Selfishness

6. The person responsible for keeping records of transactions is called a __________.
   a) Clerk
   b) Mechanic
   c) Lawyer
   d) Accountant

7. The act of passing information from one person to another is known as __________.
   a) Entertainment
   b) Communication
   c) Sleeping
   d) Transportation

8. A good office worker must be __________.
   a) Dishonest
   b) Careless
   c) Hardworking
   d) Lazy

9. The full meaning of ICT is __________.
   a) Internet and Computer Technology
   b) Information and Communication Technology
   c) International Computer Training
   d) Information Computer Teaching

10. One of the barriers to communication is __________.
    a) Clarity
    b) Noise
    c) Understanding
    d) Feedback

11. __________ is an example of a written means of communication.
    a) Telephone call
    b) Email
    c) Radio broadcast
    d) Face-to-face talk

12. An office machine used to print documents is called a __________.
    a) Printer
    b) Scanner
    c) Mouse
    d) Keyboard

13. The telephone is used for __________ communication.
    a) Written
    b) Non-verbal
    c) Verbal
    d) Internet

14. Good attitude at work includes __________.
    a) Punctuality
    b) Gossiping
    c) Stealing
    d) Fighting

15. Which of the following is NOT an office machine?
    a) Computer
    b) Calculator
    c) Hoe
    d) Photocopier

16. To communicate effectively, you need __________.
    a) Disturbance
    b) Clear language
    c) Shouting
    d) Disrespect

17. A fax machine is used for __________.
    a) Cooking food
    b) Sending documents electronically
    c) Playing games
    d) Driving a car

18. A book-keeper is responsible for __________.
    a) Preparing meals
    b) Recording business transactions
    c) Washing clothes
    d) Selling newspapers

19. Office machines help in improving __________.
    a) Inefficiency
    b) Productivity
    c) Sleeping habits
    d) Laziness

20. One of the qualities of a good office worker is __________.
    a) Rudeness
    b) Dishonesty
    c) Good communication skills
    d) Carelessness

Part B: Theory Questions (Short Answer Questions)

1. Define an office.
2. List three functions of an office.
3. What is office equipment? Give two examples.
4. Mention three types of office machines.
5. What does the term “communication” mean?
6. List two types of communication.
7. Explain what ICT means.
8. Give two examples of modern office equipment.
9. Why is good attitude important in an office?
10. Mention two qualities of a good office worker.
11. State two effects of bad communication.
12. Differentiate between verbal and non-verbal communication.
13. What is the importance of teamwork in an office?
14. Mention two things that can act as a barrier to communication.
15. What is a photocopier used for?
16. Name one ethical rule of book-keeping.
17. What does a book-keeper do?
18. List two advantages of good record-keeping.
19. What is the difference between book-keeping and accounting?
20. State one disadvantage of poor book-keeping.

Part C: True or False Questions

1. An office is a place where business activities take place. (True/False)
2. Office machines are used to make work easier and faster. (True/False)
3. Dishonesty is a good quality of an office worker. (True/False)
4. Communication only happens when two people are in the same room. (True/False)
5. A telephone is used for written communication. (True/False)
6. Punctuality means arriving late at work. (True/False)
7. Office workers should not work as a team. (True/False)
8. ICT stands for Information and Communication Technology. (True/False)
9. Noise can be a barrier to communication. (True/False)
10. A photocopier is used to scan documents. (True/False)
11. Office equipment includes computers, typewriters, and telephones. (True/False)
12. A rude office worker is more likely to succeed than a polite one. (True/False)
13. Teamwork in an office improves productivity. (True/False)
14. A fax machine is used for cooking food. (True/False)
15. Every business should keep financial records. (True/False)
16. Good record-keeping can help detect errors. (True/False)
17. A calculator is an example of an office machine. (True/False)
18. Written communication includes emails and letters. (True/False)
19. Office workers should not communicate with their colleagues. (True/False)
20. A book-keeper is responsible for recording business transactions. (True/False)

Part D: Fill-in-the-Gaps Questions

1. An office is a place where __________ activities take place.
2. The two major types of office are __________ and __________.
3. A computer is an example of an __________ machine.
4. One of the functions of an office is to keep __________.
5. __________ means sending and receiving information.
6. A telephone is used for __________ communication.
7. One quality of a good office worker is __________.
8. ICT stands for __________.
9. A __________ is used to duplicate documents.
10. A book-keeper is responsible for __________ records.
11. An office machine that sends documents electronically is called __________.
12. __________ is the act of working well with others in an office.
13. A rude worker can reduce office __________.
14. Office machines help workers to be more __________.
15. One example of non-verbal communication is __________.
16. An example of a written means of communication is __________.
17. __________ is important to maintain order in financial records.
18. A fax machine is used to __________ documents.
19. Proper book-keeping helps to detect __________.
20. A __________ records business transactions in an organization.