BASIC OFFICE EQUIPMENTS

REQUIRED BASIC OFFICE ITEMS FOR EVERY BUSINESS

Subject: Business Studies

Class: Basic 9 / JSS 3

Term: First   Term

Week: Week 3

Topic :

BASIC OFFICE EQUIPMENTS

Previous Knowledge: The pupils have previous knowledge of

IMPREST ACCOUNT AND THE ROLE OF WAGES AND SALARIES UNIT

that was taught in their previous lesson.

Learning Objectives: At the end of the lesson, learners will be able to

• Explain the meaning of office equipment.
• Identify of office equipment
• Mention types of office equipment
• Say the importance and uses of office equipment
• Describe how to take care of office equipment.

Instructional Materials 

• cheque book
• invoice
• receipt
• a picture of an office

Methods of Teaching 

• Role modelling
• Questions and Answers
• Explanation
• Discussion
• Recitation
• Imitation
• Story Telling
• Dramatization

Content: 

WEEK 3

DATE:…………………………..

Topic: OFFICE EQUIPMENT:

CONTENT: (i) Meaning of office equipment

(ii) Identification of office equipment

(iii) Types of office equipment

(iv) Importance and use of office equipment

(V) care of office equipment

Sub-topic 1:

MEANING AND TYPES OF OFFICE EQUIPMENT

MEANING OF OFFICE EQUIPMENT

The meaning of office equipment can vary depending on who you ask. For some, office equipment may simply refer to the basic tools that are necessary for running a business, such as computers, printers, and fax machines. Others may include larger pieces of equipment, such as copiers and shredders, in their definition of office equipment. Still others may consider office furniture, such as desks and chairs, to be a part of office equipment. Ultimately, the meaning of office equipment is relative and can depend on the needs of the individual or business.

Office equipment are machines, tools or devices that facilitate or simplify the activities in an office.

TYPES OF OFFICE EQUIPMENT

The following is some of the equipment used in the office:

I. Computers

ii. Photocopier

iii. Typewriter

iv. Calculator

v. Laminating machine

Vi. Paper clips

vii. perforator

viii. stapler

ix. sharpener

x. shredder

xi. cassette player

xii .cabinet

xiii .printer

xiv. scanning machine

xv. binding machine

xvi. guillotine machine

xvii. air-conditioner

xviii. fans(standing/ceiling)

xix. call bell

xx. handsets

TYPEWRITER

This is a simple basic office machine and it is very common in various offices. It is used to produce business letters and documents so that they are presented in a better style and are more readable than they would be if hand-written.

STAPLER

This is a small metallic device invented by man in order to assist him in reducing the degree of manual labour.It is commonly used in various offices to fasten or put documents together .Staplers cannot operate by itself rather it requires human effort .It is a simple machine that makes use of staple pins and they are of different sizes.

CALCULATOR

This is another machine that is commonly used in offices especially in business transactions that involves counting  ,buying and selling and making payments.A simple calculator can be used to perform the functions of addition, subtraction, multiplication and division.

COMPUTER

This is an electronic data processing device or machine with high credit for speed and accuracy. Information is processed and stored for later usage. This machine is now common in modern offices and it is capable of engaging in office jobs having to do with figures and texts.

PRINTERS

Printers are electronic devices that are used to reveal on paper the work done on a computer.That is, it brings out finished work of a computer that can be read on paper.

THE PHOTOCOPIER

This is an electronic machine used to reproduce exact copies of a document.

THE FILING CABINET

This is a strong device which consists of drawers in which files and other important documents and valuables are kept.A filing cabinet can be made of wood or iron and can be locked if necessary.

ADDING AND CALCULATING MACHINE

The is used form adding,subtracting,multiplying and diving numbers.It makes calculations faster ,easier and accurate.

PERFORATOR

A perforator is small piece of office equipment used to make holes neatly in papers before they are put into a file.

DUPLICATING MACHINE

A duplicating machine is a device that can reproduce copy or print work. It uses a special sheet called stencils on the surface of which characters may be typed and/or pictures drawn.

Other Basic Modern Office Equipment are

1. Computers

2. Printers

3. Scanners

4. Photocopiers

5. Fax Machines

6. Calculators

7. Telephones

8. Office Furniture

9. Stationery

10. Office Machines

11. Audio-Visual Equipment

12. Information Technology Equipment

13. Security Systems

14. Fire Alarms

15. Emergency Lighting

16. Air Conditioning and Ventilation Systems

17. Lifts and Escalators

18. Disability Access Facilities

19. Landscaping and Garden Features

20. Playgrounds and Sports Facilities

21. Car parks, Roads and Pathways

22. External Building Signage

23. Rubbish and Recycling Facilities

24. Water Fountains and Toilets

25. Electricity, Gas and other Services Infrastructure Systems

26. Building Management

Evaluation:

1. Define office equipment

2. List five types of office equipment

Sub-Topic 2:

IMPORTANCE AND CARE OF OFFICE EQUIPMENT:

IMPORTANCE OF OFFICE EQUIPMENT

1. Workers are relieved of too much arduous work

2. Office equipment saves time

3. Accuracy is ensured

4. hand-written work is reduced

5. It reduces fatigue

6. Use of appropriate machine can help in the prevention of fraud

7. Office equipment is important because it helps to create a professional environment.

8. Office equipment also helps to improve efficiency and productivity in the workplace.

9. Office equipment can also help to make communication and collaboration between employees easier.

10. Office equipment can help to make your workplace more comfortable and enjoyable

CARE OF OFFICE EQUIPMENT

• Cover after use
• Regular servicing
• Avoid overuse/work
• Always make use of expert/technical know-how
• Equipment like computers should be air-conditioned
• Use of correct stationery
• Use of stabilizer to regulate electric voltage
• Be vigilant to see warning signals
• Turn off the machine appropriately after use
• Follow the instruction/direction of operation strictly
• Dust ,brush or clean regularly
• Unplug all electronics before cleaning them.

   

• Use a damp, not wet, cloth to avoid damaging the equipment.

   

• Be careful with chemicals and abrasives.

   

• Know when to call in a professional.

Evaluation:

1. List five important things of office equipment

2. Mention five ways of caring for office equipment

WEEKEND ASSIGNMENT

1. Which of the following office equipment is not electrically operated? (a) Calculating machine (b) duplicating machine (c) perforator (d) photocopying machine (e) typewriter

2. A perforator is a small piece of office equipment used to (a) hold set of paper together (b) store and protect files (c) make holes in papers (d) tear paper to shreds

3. Which of the following office equipment can produce an exact image of the original document? (a)duplicating machine (b)typewriter (c)computer (d) photocopying machine

4…………..is not an office equipment (a) telephone (b) computer (c) rake (d) filing cabinet

5……………….is the office equipment used for keeping important files and documents (a) filing cabinet (b)photocopier (c)stapler (d)printer

STRATEGIES AND ACTIVITIES: 

Class Teacher and Pupils Activities. Interaction or Participation 

The topic is presented step by step

Step 1: The teacher revises the old topic by asking questions that are related to the previous topics as reminder.

Step 2: The teacher introduces the new topic by telling pupils any story that is related to good or bad office practices, He or she also narrates his or her experience in any of the offices that he or she has visited

Step 3: The teacher allows the pupils to make their own contributions and gives room for pupils” participation by giving answers to their questions. The subject teacher also asks questions that are related to office practice.

ASSESSMENT (EVALUATION) 

1. Which of the following is the best way to care for your office equipment?

a. Keep it clean and free of dust

b. Use it as often as possible

c. Keep it in a safe place

2. What should you do if your office equipment breaks down?

a. Call a repairman

b. Take it apart and try to fix it yourself

c. Get a new one

3. How often should you have your office equipment serviced?

a. Every six months

b. As needed

c. Once a year

4. What is the best way to store your office equipment when you’re not using it?

a. In a storage room

b. In a closet

c. On a shelf

5. Where is the best place to keep your office equipment manuals?

a. In a filing cabinet

b. In a binder

c. In a box

6. How should you label your office equipment cords?

a. With tape

b. With labels

c. With tags

7. What is the best way to dispose of old office equipment?

a. Sell it

b. Donate it

c. Throw it

8. …………..is not an office equipment (a) telephone (b) computer (c) rake (d) filing cabinet

Evaluation:

1. What is the most important use of office equipment?

A. To help you stay organized

B. To make your work easier

C. To impress clients

2. What are some of the most popular office equipment items?

A. Staplers

B. Computers

C. Fax machines

D. Printers

E. Scanners

3. What is the best way to clean office equipment?

A. With a damp cloth

B. With a dry cloth

C. With compressed air

D. By using the manufacturer’s recommended cleaning solution

4. How often should you replace your office equipment?

A. As often as possible

B. Every few years

C. When it breaks

D. When you upgrade to a newer model

5. What should you do if your office equipment is not working properly?

A. Fix it yourself

B. Contact the manufacturer

C. Ignore it

D. Throw it away and buy a new one

6. What is the best way to store office equipment?

A. In a storage room

B. In a desk drawer

C. On a shelf

D. In a filing cabinet

WEEKEND ASSIGNMENT:

1. What is the name of the device used to make copies of documents?

a. Fax machine

b. Photocopier

2. Which of the following is NOT a type of computer?

a. Mainframe

b. Laptop

c. Tablet

d. Smartphone

3. What is the name of the device that is used to send and receive email?

a. Web browser

b. Email client

c. Modem

d. Wireless router

4. Which of the following is NOT a type of software?

a. Operating system

b. Utility program

c. Application software

d. System software

5. What is the name of the device that is used to connect a computer to the internet?

a. Web browser

b. ISP

c. Modem

d. Wireless router

6. Which of the following is NOT an input device?

a. Mouse

b. Monitor

c. Keyboard

d. Scanner

7. What is the name of the device that is used to store data and programs permanently?

a. Central processing unit

b. Secondary storage

c. Input device

d. Output device

WRAP-UP (CONCLUSION)

The subject teacher makes the necessary corrections which gives him or her the opportunity to reteach what has been taught before so that learners that did not understand in the first instance can have the opportunity of relearning the topic again.

He does the necessary marking, grading and corrections

ASSIGNMENT

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