School administrative arm of the school will have the following position, head of administration, bursar, school secretary, and school reception staff, school cleaning team, school driving team and school security staff.
Head of administration is the school administrator responsible for the total administrative function of the school.
Administrative functions involve creation and updating of parent database, creation and updating of staff database, school statutory records, school income generation and documentation, school expenses and administration, school books administration, school uniform administration, procurement and logistics, material management and utilities
School bursar is responsible for the administration of income and expenses of the school. The occupant of the position will report to the head of administration
School secretary is responsible for database and documentations in the school. Meeting briefs and statutory record keeping is his/her responsibility. The occupant of this position will report to the head of administration
School reception staff is responsible for parent relationship and admittance. The occupant of this position ensures parents complain are worked on and handles the parent boundary campaign of the school. He/she reports to the head of administration
School cleaning team ensures the school environment, classrooms and restroom or convenience are properly clean and organized before, during and after school hours. This team can be outsourced or internally sourced ; they report to the head of administration
School security staff is responsible for the movement and safety of people in the school. Security staff is also saddled with traffic regulations at the heat of movement in the school. They report to school administrator.
School driving team are responsible for maintenance of fleets and movement of learners from school to destination
Parent database will be updated at the beginning of every term in dimension of new parents, week of payment of fees, parent location changes, exit of parents and other important information about parents
Staff database will be updated at the beginning of every term in the dimension of staff qualifications, staff entry and exit, staff promotional decisions and location changes.
School statutory records will be inspected monthly by external consultant and update must be effected for proper records
The school administrator shall be responsible for collection of fees from parents. There will be a monthly target set for fee collection. The target set must be 75% met to show administrator’s performance and effectiveness
The school administrator will seek the consent of the school director for any transaction that is more than twenty five thousand naira (N25,000) only.
(SEE SCHOOL FINANCIAL GUIDE)
The school administrator shall present a weekly administrative report in the format of
Number and list of parents that paid school fees for the week
Number of books bought by parents and students
Number of uniform and accessories bought
Logistics details
Procurement details
Parents complaints for the week
School supplies state and recommendation
School materials to be fixed
Staff administration details
School suppliers shall be contracted based on management decision which will involve a brief demonstration of record of expertise
Suppliers that render consistent service to the school are mandated to do a pro-bono service at least once in a session for the school
Books and material suppliers shall be invited to sponsor some of the school events as need arises
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