Features of a formal letter Reading English Grammar Primary 6 First Term Lesson Notes Week 6

Features of a formal letter Reading English Grammar Primary 6 First Term Lesson Notes Week 6

Date: [Date]

Class: Primary 6

Subject: English Grammar

Term: First Term

Week: 6

Topic: Features of a Formal Letter

Sub-topic: Understanding the Structure of a Formal Letter

Duration: 45 minutes

Previous Knowledge: Students should be familiar with basic letter writing, including informal letters.

Instructional Materials:

• Sample formal letter
• Whiteboard and markers
• Chalkboard and chalk
• Visual aids (pictures of formal letters)
• Pens and pencils
• Chart of formal letter features
• Sample blank formal letter templates

Reference Materials:

• English Grammar textbook
• Sample formal letters
• Online resources (if available)

Entry Behaviour: Begin the class by asking students if they have ever received a letter, and if so, what type of letter it was. Encourage discussion about different kinds of letters they know.

Set Induction: Show a sample formal letter and an informal letter side by side. Ask the students to identify the differences between the two letters. Discuss their observations briefly.

Behavioral Objectives: By the end of the lesson, students should be able to:

1. Define what a formal letter is.
2. Identify the key features of a formal letter.
3. Compose a basic formal letter.

Instructional Procedure:

Content:

Here are some common features of a formal letter, which might be part of the lesson notes for Primary 6 English Grammar:

1. Sender’s Address: This is usually at the top right corner and includes the sender’s name, address, and contact details.
2. Date: The date of writing the letter is typically placed below the sender’s address.
3. Recipient’s Address: The recipient’s name and address come below the date, on the left side.
4. Salutation: A formal greeting such as “Dear Sir” or “Dear Madam” is used to address the recipient.
5. Introduction: The first paragraph introduces the purpose of the letter and establishes the context.
6. Body: The main content of the letter is presented in the following paragraphs. Each paragraph should cover a specific point or idea.
7. Closing: A formal closing phrase like “Yours faithfully” or “Yours sincerely” is used to conclude the letter.
8. Signature: The sender’s signature is placed below the closing phrase.
9. Enclosures: If there are any additional documents or items included with the letter, they are mentioned at the end.
10. Reference Number: In a business context, a reference number or subject line can be included for tracking purposes.

These are the fundamental features of a formal letter, and students in Primary 6 English Grammar would typically learn how to structure and format such letters correctly.

Let’s explore the features of a formal letter with some examples:

1. Sender’s Address: This is the sender’s own address. It’s placed at the top right corner. For example:

2. Date: Below the sender’s address, write the date when the letter is written. For example:

3. Recipient’s Address: On the left side, below the date, you write the recipient’s name and address. For example:

4. Salutation: This is the greeting at the beginning. Use a respectful term like “Dear” followed by the recipient’s title and name. For example:

5. Introduction: In the first paragraph, introduce the reason for writing the letter. For example:

6. Body: This is where you explain the main points or reasons for your letter. Each point is usually a new paragraph. For example:

7. Closing: End the letter politely with a closing phrase like “Yours faithfully” if you don’t know the recipient’s name, or “Yours sincerely” if you do. For example:

8. Signature: Sign your name below the closing phrase. For example:

9. Enclosures: If you’re sending any additional documents with the letter, mention them at the end. For example:

Now, you’ve learned what a formal letter is and its features. Remember, formal letters are used for official or respectful communication. Practice writing

[mediator_tech]

Here’s a sample formal letter that you can use as a reference:

This is a sample formal letter seeking permission for a charity event. Make sure to adapt the content to your specific needs when writing your own formal letters.

Evaluation

1. The sender’s address is typically located in the _______ corner of a formal letter. a) top left b) top right c) bottom left d) bottom right
2. In a formal letter, the _______ is placed below the sender’s address. a) date b) salutation c) closing d) signature
3. What is the purpose of a formal letter’s introduction? a) To bid farewell b) To introduce the recipient c) To establish the context d) To tell a story
4. The main content of a formal letter is presented in the _______. a) closing b) salutation c) body d) signature
5. Each point in the body of a formal letter is usually a new _______. a) sentence b) paragraph c) word d) paper
6. How do you address the recipient in the salutation of a formal letter? a) With a joke b) With a casual greeting c) With “Dear” followed by their name d) With a formal title
7. The closing phrase “Yours sincerely” is used when you know the recipient’s _______. a) favorite color b) address c) name d) name
8. What should be mentioned in the enclosures section of a formal letter? a) Your favorite book b) Additional documents or items included with the letter c) Your favorite food d) The weather today
9. In a formal letter, what is the purpose of a reference number or subject line? a) To include a fun fact b) To track the letter’s delivery c) To write a poem d) To mention a joke
10. The recipient’s name and address are usually placed on the _______ side of the letter. a) left b) right c) top d) bottom
11. Which closing phrase is used when you don’t know the recipient’s name? a) Yours sincerely b) Yours faithfully c) Yours truly d) Yours lovely
12. The sender’s signature is placed below the _______ of the formal letter. a) body b) date c) salutation d) closing
13. What is the purpose of the sender’s address in a formal letter? a) To inform the recipient about their favorite color b) To identify the sender and provide contact details c) To share a recipe d) To share a joke
14. Which part of a formal letter introduces the reason for writing the letter? a) Closing b) Salutation c) Introduction d) Signature
15. A formal letter follows a set of _______ and conventions. a) colors b) rules c) drawings d) jokes

Presentation:

Step 1: Begin by explaining that a formal letter is a type of written communication used for official or respectful purposes.

Step 2: Discuss the main features of a formal letter:

• Sender’s address
• Date
• Recipient’s address
• Salutation
• Introduction
• Body
• Closing
• Signature
• Enclosures (if any)

Step 3: Show visual aids and use the whiteboard to illustrate the structure of a formal letter, emphasizing the placement of each feature.

Teacher’s Activities:

• Present the concept of formal letters.
• Engage students with questions and discussions.
• Use visual aids and the whiteboard for clear explanations.
• Provide examples to clarify key points.

Learners’ Activities:

• Participate in class discussions.
• Take notes during the explanation.
• Ask questions for clarification.
• Observe and understand the structure of formal letters.

Evaluation: Distribute blank formal letter templates and ask students to write a simple formal letter, including all the key features discussed in the lesson.

1. Explain what a formal letter is and why it is used in written communication.
2. Describe the typical placement of the sender’s address, date, and recipient’s address in a formal letter.
3. What is the purpose of the introduction in a formal letter, and how does it set the tone for the letter?
4. List at least three features that distinguish a formal letter from an informal one.
5. Why is it important to use a respectful salutation and closing in a formal letter, and what are some common phrases used for these purposes?

Evaluate their work based on the correct placement and usage of these features.

Conclusion: Summarize the key points of the lesson. Reiterate the importance of understanding the features of a formal letter for effective communication. Encourage students to practice writing formal letters as homework.

1. “Learn Primary 6 English Grammar: Formal Letter Features”
2. “Primary 6 Week 6: Features of a Formal Letter Explained”
3. “Teaching Formal Letters to Primary 6 Students”
4. “Understanding the Structure of a Formal Letter”
5. “First Term Lesson: Formal Letter Features Simplified”