Junior Secondary  School Business Studies JSS 3

THIRD TERM E – LEARNING NOTES

JSS 3

SUBJECT: BUSINESS STUDIES

CLASS: JSS 3 (BASIC 9)

Subject : 

Business Studies

Term :

THIRD TERM

Week:

Week 4

Class :

JSS 3

Topic :

PERSONAL LETTERS

CONTENT:

1. Meaning of personal letters.
2. Types of personal letters.
3. Layout of personal letters

Previous lesson : 

The pupils have previous knowledge of

Applied Keyboarding: (a) Manuscript- longhand, abbreviations, standard printer’s correction signs (b) Erasing Technique using rubber , eraser, correction fluid or liquid, correction paper. (c) Erasing on: top copy, carbon copy or carbon copies. (d) Memorandum: i. Purpose. ii. Layout. iii. Special features.

Behavioural objectives :

At the end of the lesson, the pupils should be able to

• say the meaning of personal letters.
• Mention various types of personal letters.
• Explain the layout of personal letters

Instructional Materials :

• Wall charts
• Pictures
• Related Online Video
• Flash Cards

Methods of Teaching :

• Class Discussion
• Group Discussion
• Asking Questions
• Explanation
• Role Modelling
• Role Delegation

Reference Materials :

• Scheme of Work
• Online Information
• Textbooks
• Workbooks
• 9 Year Basic Education Curriculum
• Workbooks

Content :

.

Meaning of Personal letters

These letters are letters written to friends or relations on personal note. The writer can employ any freestyles of writing as there are no laws made in bricks when it comes to writing personal letters.

TYPES OF PERSONAL LETTERS

There are three (3) kinds of personal letters and this includes personal business letter, formal personal letter and personal letter.

• Personal Business Letter

This kind of letter is written to an unknown person or firm about a personal business matter. The pattern is the same with a business letter, i.e. contains home address, date, name and address of the addressee can be typed in the usual place as is being done in business letters.

• Formal Personal Letter

This is used when writing to an older person. It is the same layout as in personal business letters. The salutation is formal e.g. Dear Mr. Bello, Dear Eng. Joseph or Dear Miss Janet

• Personal Letters

This type of  letter to a personal friend. Name and address should be as in a personal business letter. Name and address of the addressee is not necessary. The salutation in this regard is informal e.g. Dear John, Dear Amos, and Dear James.

DRILLS

Type the following memorandum on A4 paper put today’s date, insert paragraphs.

From: R. O. Ige Esg To: Sales Manager

Subject: Elizabeth & co

Wisdom , Adewale. Thank you for for your memo of yesterday. I called this morning on Mr.Emmanuel  over his company’s debt. He said he had since yesterday instructed his bank manager to credit our account with the outstanding amount. I shall tomorrow morning, call at your bank to see if our account has been credited. R. O. Fiwalugba,Esg.

DRILL ON PERSONAL BUSINESS LETTER

Produce the following personal business letter on A₅ (148 x 210 mm) paper.

14; St Anna’s road

Challenge,

Eruwa,

12^th August, 2021

The Chief Accountant,

Power Holding Authority

Dugbe,

Ibadan

Dear Sir,

SIX MONTHS CREDIT FACILITY

I have just received a letter from my employer that I should report at our Nguru station not later than the end of this month.

In view of this & the fact that I would not be the coming to Ibadan regularly because of the distance. I should be grateful if I could be given credit facility of six (6) months to enable me be paying any accrued debt on electricity two times in a year.[mediator_tech]

I hope you will give this request a sympathetic approval.

Yours Faithfully

Write your name

DRILL ON FORMAL PERSONAL LETTER ON A₅ PAPER

1, Olujukiro Avenue,

Akure

14^th May, 2012

Dear Mr Bello,

Many thanks for your letter about the club’s 20^th anniversary which comes up on 19^th July. Please find herewith enclosed my Cheque number 11206 in the sum of ₦22,500 as my token to the club on the occasion. Kindly acknowledge receipts.

Yours Sincerely

Write your name

BUSINESS LETTERS

Business letters can be displayed in many ways. The commonly used are full blocked and semi blocked styles which are laid out below.

Fully blocked layout

FULLY BLOCKED

GOM WALK & CO LTD

NO 14 GROOVE ROAD

MAKURDI

SEMI- BLOCKED

OWEN ENTERPRISES

14, GROOVE , YOLA

Semi- blocked layout

DRILL: – Type the following in fully blocked style on A₅ portrait paper in single line spacing between paragraphs.

The Managing Director,

Fides Enterprise ltd,

18 Bristol ways.

Jebba.

Dear Sir,

NEW PUBLICATION

We understand that you have recently published a book titled “The future of the wooden industry”. We are interested in any treatise importuning to the industry and we should be obliged if you will kindly send us a copy of the book, we do not know the price but a Cheque will be forwarded to you immediately on receive of the book and invoice .

With Compliment

Yours faithfully

B. O. Aye Esq

Managing Director.

DRILL ON SEMI BLOCKED STYLE ON A₅ LANDSCAPE PAPER IN SINGLE LINE SPACING BETWEEN PARAGRAPHS

Our Ref: Gl/1226 18^th January 19___

The Marketing Manager,

Foolproof Product ltd

14 Danladi Street,

Kano

Dear Mr. Yayah,

Please accept my thanks for your letter of the 12^th and for your kindness in looking up the trains. I will be traveling by 6pm and return as you suggested by 9.33pm which is a very good train that will enable me to reach home about 11 o’clock and also to start your hospitable invitation to pay a short visit to your house.

I am looking forward to a pleasant evening with you and your students.

Yours Sincerely

J. A. Ojo

CONTENTS OF BUSINESS LETTERS

• They are always typed on letter heads of respective company or establishment
• File and flimsy copies are produce from the original copy typed from the letter heads by using carbon papers in between the papers.
• There is subject heading for easy understanding of subject matter at a glance
• The heading is typed on the left hand side margin and underscored if it’s on lower case.

PROCEDURES FOR WRITING BUSINESS LETTERS

• The date should be written- day, month and year on the third single line space below the printed heading
• Reference is usually typed on the right hand corner on the same line as date but in some cases special reference space is provided[mediator_tech]
• The address and name of the addressee should be typed in single line spacing on the first line below the three single-line spaces for the reference.
• Salutation is typed on the third single line space below the last line of address
• The body of the starts on the second single line space below the last line of salutation
• Complementary closure is typed two single- line spaces below the last line of the body of the letter.
• The name of the sender is written six single-line spaces after the complementary closure and if there is any official status it is typed below the name.

TYPES OF BUNINESS LETTER LAYOUTS

Business Letter layouts: We have fully blocked, block style, indented style, semi- blocked style and modified block style. The method of typing should conform with the style adopted by the office.

Fully block style- this is the style of typing a document where all lines of the letter starts on the same line.

Block style- its slightly different in that the date ends at the right hand margin, both complimentary closure and signature starts in the middle and are blocked.

Semi- blocked- This is similar to the blocked form type of letter, the difference is that it has indented paragraphs where necessary.

Indented letter- The inside address, paragraphs, body and signature of the letter is written where all lines starts.

Evaluation

1. Describe the procedures that must be followed when writing business letter.
2. State and explain the different types of business letter layouts.
3. Types of personal letters.

SPEED AND ACCURACY DELOPMENT DRILLS

3- 10 minutes drills at 25 words per minute on topics of concern eg drug abuse, corruption, cultism and hiv/aids. The educator should make the passages available for the students to use.

Presentation

The topic is presented step by step

Step 1:

The class teacher revises the previous topics

Step 2.

He introduces the new topic

Step 3:

The class teacher allows the pupils to give their own examples and he corrects them when the needs arise

Evaluation 

1. What is the meaning of Meaning of manuscript
2. Write out five abbreviations with their meaning
3. Standard printers connection signs
4. Mention four Erasing techniques
5. What is Memoranda,
6. Write out two purposes of memoranda
7. Explain the layout of a memoranda
8. Write out four  special features of memoranda.

Conclusion

The class teacher wraps up or conclude the lesson by giving out short note to summarize the topic that he or she has just taught.

The class teacher also goes round to make sure that the notes are well copied or well written by the pupils.

He or she does the necessary corrections when and where  the needs arise.