School Records and Their Importance Lagos State Quality Assurance School Statutory Records

School Records and Their Importance

1. Class Attendance Register:
   • A book used by the class captain to record daily attendance. It tracks the presence of each student and includes columns for details like absences, late arrivals, and reasons for absence.
2. School Development Plan:
   • A strategic document that outlines the goals and objectives of the school. It details the current status (e.g., grades of students) and the steps necessary to achieve desired outcomes, such as improved academic performance.
3. Dispatch Book:
   • An official record used to document the sending and receiving of correspondence. It logs details like the date, recipient, and purpose of the letter or document, ensuring that communication within and outside the school is tracked.
4. Inventory Book:
   • This book contains a detailed list of all movable and non-movable assets within the school, including office supplies, classroom materials, and equipment. It ensures that all items are accounted for and regularly updated.
5. Staff Nominal Roll:
   • A record that includes the names, staff identification numbers, and personal details (e.g., address, phone number) of all employees. It must be updated regularly to reflect any changes.
6. Sick Bay Record:
   • A book that documents the health incidents and treatments given at the school’s sick bay. It includes details about students sent to the hospital and their medical history, which is important for ensuring proper care.
7. School Rules & Regulations:
   • A document that outlines the rules and regulations for the school, based on guidelines such as the Lagos State School Rules. It serves as a reference for forming school-specific rules and sanctions, ensuring that parents and students are informed.
8. Staff Minute Book:
   • A record of the proceedings and decisions made during staff meetings. It is essential for documenting discussions, action points, and follow-ups on various school matters.
9. Student and Staff Files:
   • Files maintained for each student and staff member, containing personal, academic, and administrative information. These records are crucial for tracking individual progress and handling any issues that may arise.
10. Guidance & Counselling Record:
    • These records are important for tracking referrals and interventions provided to students. They document the guidance and counseling sessions, ensuring that proper follow-up is conducted.
11. Teacher’s Personal Timetable:
    • A schedule that each teacher must have, detailing their teaching hours, subjects taught, and any other responsibilities. This ensures that teachers are well-organized and adhere to their assigned duties.
12. Safety Guidelines:
    • A document that follows the Lagos State safety guidelines, ensuring that the school environment is safe for all students and staff. It serves as a guide for implementing safety measures.
13. Lesson Plan:
    • A document that teachers must prepare periodically, outlining the topics to be taught and the method of instruction. It may be double on Mondays (for the week) and single on Wednesdays (for specific lessons).
14. Question Banks and Exam Records:
    • A collection of past questions and examination records. These are essential for preparing students for exams and for reference by examiners.
15. Inspection Records:
    • A file that contains all inspection reports and records. It is important to keep these organized and readily available for reference during future inspections or audits.