Letter of Appreciation : Meaning, Format and Styles of Tone When Writing A Letter of Appreciation
Subject : English Composition
Term : Second Term
Class :Primary 5
Week : Week 9
Topic : Letter of Appreciation
Learning Objectives
By the end of the lesson, pupils should be able to
- Explain the features of letter of appreciation
- Describe the style of appreciation letter
- Compose or write a letter of appreciation with appropriate register
- write a letter of appreciation by understanding its purpose, key features and appropriate language to use.
Pupils Activities
- Pupils, as class, study a given sample of letter of appreciation, thereafter explain its features
- Pupils, in pairs, describe style of letter
- Each pupils composes a letter of appreciation to an individual or an organization
Embedded Core Skills
- Communication and collaboration
- Critical thinking and problem solving skills
- Leadership and Personal Development
- Creativity and Imagination
Learning Materials:
- Writing paper and pens/pencils
- Samples of appreciation letter
- Textbook with instructions for writing a letter of congratulations
Content
What is a letter of appreciation ?
A letter of appreciation is a written document in which someone expresses gratitude or recognition for something that another person has done. It can be used to thank a person for their hard work, for a job well done, for a kind act, or for any other reason. It is a formal way to acknowledge someone’s efforts and to show that their contributions are valued and appreciated.
Features of Appreciation Letter
Some of the key features of a letter of appreciation include:
- A formal tone: The letter should be written in a professional and formal tone, as it is a formal document.
- Specific details: The letter should include specific details about the person’s actions or contributions that are being recognized and appreciated.
- Expressions of gratitude: The letter should clearly express gratitude and appreciation for the person’s actions or contributions.
- Signature: The letter should be signed by the person writing it, to add a personal touch and to confirm its authenticity.
- Addressed to the right person: The letter should be addressed to the person whose actions or contributions are being recognized and appreciated.
- Mentioning the context of the recognition: The letter should mention the context in which the recognition is being given, like a project, meeting, event or any other relevant context.
- Proper Formatting: The letter should be well-formatted, with a clear and easy-to-read font, appropriate spacing, and proper letterhead or logo if necessary.
Words Register To Use When Composing A Letter of Appreciation.
When composing a letter of appreciation, it can be helpful to use words and phrases that clearly express gratitude and recognition. Some examples include:
- “Thank you” – This is one of the most basic and effective ways to express gratitude.
- “I appreciate” – This phrase conveys recognition and appreciation for someone’s actions or contributions.
- “I am grateful” – This phrase emphasizes the depth of the writer’s appreciation.
- “Your efforts/hard work” – This phrase acknowledges the specific actions or contributions that the person has made.
- “Your dedication” – This phrase recognizes the person’s commitment and dedication to the task or project.
- “Your contributions” – This phrase acknowledges the person’s specific contributions and how they have positively impacted the task or project.
- “Your support” – This phrase acknowledges the person’s emotional or practical support
- “Your kindness” – this phrase acknowledges the person’s kindness and generosity
- “Outstanding” – This adjective is a positive way to describe the person’s actions or contributions.
- “Exceptional” – This adjective is also a strong way to recognize the person’s efforts.
- “Commendable” – This adjective is a positive way to describe the person’s actions or contributions.
- “Remarkable” – This adjective is a strong way to recognize the person’s efforts.
Words Register To Use When Composing A Letter of Appreciation.
When composing a letter of appreciation, it can be helpful to use words and phrases that clearly express gratitude and recognition. Some examples include:
- “Thank you” – This is one of the most basic and effective ways to express gratitude.
- “I appreciate” – This phrase conveys recognition and appreciation for someone’s actions or contributions.
- “I am grateful” – This phrase emphasizes the depth of the writer’s appreciation.
- “Your efforts/hard work” – This phrase acknowledges the specific actions or contributions that the person has made.
- “Your dedication” – This phrase recognizes the person’s commitment and dedication to the task or project.
- “Your contributions” – This phrase acknowledges the person’s specific contributions and how they have positively impacted the task or project.
- “Your support” – This phrase acknowledges the person’s emotional or practical support
- “Your kindness” – this phrase acknowledges the person’s kindness and generosity
- “Outstanding” – This adjective is a positive way to describe the person’s actions or contributions.
- “Exceptional” – This adjective is also a strong way to recognize the person’s efforts.
- “Commendable” – This adjective is a positive way to describe the person’s actions or contributions.
- “Remarkable” – This adjective is a strong way to recognize the person’s efforts.
As a new teacher in Edu Delight Tutors College, write a letter of appreciation for salary increase.
Dear [Principal’s name],
I am writing to express my deep appreciation for the salary increase that I have received as a new teacher at Edu Delight Tutors College. I am truly grateful for the recognition of my hard work and dedication to my students and the school community.
I am honored to be a part of the Edu Delight Tutors College family, and I am committed to providing the highest quality of education to my students. The salary increase is a testament to the value that the school places on its teachers and their contributions.
I would like to extend my heartfelt thanks to you and the school administration for this generous increase. It will not only help me to cover my expenses but also allow me to focus on my teaching with a peace of mind. I am looking forward to continuing to make positive contributions to the school and to the education of my students.
Thank you again for this recognition.
Sincerely, [Your name]
P.S: I hope we can continuously collaborate to make Edu Delight Tutors College a better place for students to learn and teachers to teach.
EVALUATION
- What is the purpose of a letter of appreciation? a. To express dissatisfaction b. To express gratitude c. To make a complaint
- What should a letter of appreciation include? a. Specific details about the person’s actions or contributions b. Complaints about the person’s actions or contributions c. Personal information about the writer
- What tone should a letter of appreciation have? a. Negative b. Professional and formal c. Casual
- How should a letter of appreciation be signed? a. Anonymous b. By the person writing it c. By a third party
- Who should a letter of appreciation be addressed to? a. A stranger b. The person whose actions or contributions are being recognized c. The writer’s friend
- How can gratitude be expressed in a letter of appreciation? a. By complaining b. By using phrases such as “Thank you” or “I appreciate” c. By making demands
- What are some words that can be used to describe someone’s actions or contributions in a letter of appreciation? a. Negative words b. Positive words such as “Outstanding” or “Exceptional” c. Neutral words
- Why is it important to mention the context of the recognition in a letter of appreciation? a. To confuse the person b. To provide more information about the actions or contributions being recognized c. To make the letter longer
- How should a letter of appreciation be formatted? a. Incorrectly b. Clear, easy-to-read font, appropriate spacing, and proper letterhead or logo if necessary c. Not formatted at all
- How can a letter of appreciation positively impact the recipient? a. It can’t b. By showing that their contributions are valued and appreciated c. By making them feel bad
Lesson Presentation
Introduction:
- Begin by asking the students if they have ever received a letter of appreciation.
- Ask them what it made them feel and what it was for.
- Introduce the topic of the lesson by explaining that today we will be learning about how to write a letter of appreciation.
Direct Instruction:
- Provide a definition of a letter of appreciation and its purpose.
- Discuss the key features of a letter of appreciation, such as a formal tone, specific details, expressions of gratitude, and proper formatting.
- Show examples of letters of appreciation and have the students analyze them, pointing out the key features discussed.
Modeling:
- Provide a scenario where a letter of appreciation would be appropriate (e.g. a student who helped organize a school event) and model how to write a letter of appreciation for that scenario.
Guided Practice:
- Give the students a scenario where a letter of appreciation would be appropriate and have them work in small groups to write a letter of appreciation for that scenario.
- Have them share their letters with the class and provide feedback.
Independent Practice:
- Give the students an individual scenario where a letter of appreciation would be appropriate and have them write a letter of appreciation for that scenario.
- Collect the letters for assessment.
Evaluation Practice:
- A letter of appreciation is a written document used to express __________ for something that another person has done.
- The letter should include __________ details about the person’s actions or contributions that are being recognized and appreciated.
- The letter should be written in a __________ and formal tone, as it is a formal document.
- The letter should be signed by the __________ writing it, to add a personal touch and to confirm its authenticity.
- The letter should be addressed to the __________ whose actions or contributions are being recognized and appreciated.
- Expressions of gratitude can be made by using phrases such as __________ or “I appreciate.”
- A letter of appreciation can positively impact the recipient by showing that their __________ are valued and appreciated.
- A letter of appreciation should be well-formatted, with a __________ and easy-to-read font, appropriate spacing, and proper letterhead or logo if necessary.
- The context of the recognition should be mentioned in the letter of appreciation to provide more information about the actions or __________ being recognized.
- It is important to use __________ words to describe someone’s actions or contributions in a letter of appreciation
- What is the purpose of a letter of appreciation?
- What are the key features of a letter of appreciation?
- What tone should a letter of appreciation have?
- How should a letter of appreciation be signed?
- Who should a letter of appreciation be addressed to?
- How can gratitude be expressed in a letter of appreciation?
- What are some words that can be used to describe someone’s actions or contributions in a letter of appreciation?
- Why is it important to mention the context of the recognition in a letter of appreciation?
- How should a letter of appreciation be formatted?
- How can a letter of appreciation positively impact the recipient?
Closure:
- Summarize the key points of the lesson, such as the purpose and key features of a letter of appreciation, and appropriate language to use.
- Remind the students of the importance of expressing gratitude and recognizing the efforts of others.
Assessment:
- Collected letters of appreciation will be assessed based on their adherence to the structure and format discussed in the lesson, appropriate language used and the level of appreciation expressed.
- Give feedback on areas of improvement and areas of strength.