Office Equipment and Stock Keeping -meaning,

Subject : 

Business Studies

Term :

Third Term / 3rd Term

Week:

Week 9

Class :

JSS 2./ Basic 8

Previous lesson : 

The pupils have previous knowledge of.

Office Procedure-meaning, importance and procedure of preparing bill licence

That was taught during the last lesson

Topic :

Office Equipment and Stock Keeping -meaning, identification of office equipment types, importance, use and care of office equipment

Behavioural objectives :

At the end of the lesson, the pupils should be able to

• Say the meaning of office stock
• Say the importance of keeping office equipment
• Say how to take care of office equipment
• Mention five source documents
• Explain any three as mentioned above
• State the difference between a debit note and a credit note
• Define an invoice

Instructional Materials :

• Wall charts
• Pictures
• Related Online Video
• Flash Cards

Methods of Teaching :

• Class Discussion
• Group Discussion
• Asking Questions
• Explanation
• Role Modelling
• Role Delegation

Reference Materials :

• Scheme of Work
• Online Information
• Textbooks
• Workbooks
• 9 Year Basic Education Curriculum
• Workbooks

Content :

STOCK AND STOCK RECORDS

Content:

1. Meaning of Stock and Store
2. Store Records
3. Stock Taking

Stock refers to goods which are offered for sales or material which are to be used for production. In businesses, raw materials for producing goods and equipment needed for making other goods can be kept in a store. Hence, a store is a place where materials or goods are kept for future use.

DOCUMENTS USED IN THE STORE DEPARTMENT/STOCK RECORDS

In order to avoid theft, pilfering, shortage or loss, proper stock records are compulsory in business organization.

STOCK REQUISITION FORM

This document is used to collect stocks from the store. It stipulates the quantity of stocks required and the reason for the request. This document helps to ensure orderliness in the movement of stocks in and out of the store. It helps also to detect theft of stocks from the store.

STOCK CARD

This is a document prepared for each item of material to show how stock is being issued from the store, the date on which the item is being issued, the department that made the request and the balance in the store.

PURCHASE REQUISITION FORM

This is the document completed by the purchase department whenever the stock falls to a reorder level and stock needs to be replenished.

STOCK – TAKING

This is the physical count of stocks in the store periodically. It could be quarterly, monthly, annually or bi-annually.

Advantages or importance of stock – taking:

• 1. It helps to prevent theft of stocks
  2. It enables the stock keeper to know the minimum and maximum re-order levels
  3. It helps to reveal slow-moving stocks
  4. It helps to prevent pilfering of stock
  5. It enables the accounts department to ascertain the end –of-the year figure for stock for final accounts preparation.

Types of stock taking

1. Annual stock taking
2. Periodic stock taking
3. Perpetual stock taking

EVALUATION:

1. What is stock taking?
2. Explain stock requisition

GENERAL EVALUATION QUESTIONS

1. Which department in the organization takes charge of store?

2. Give another name for the store

3. State three reasons for keeping stock in the store

4. List three documents used in the store department

5. What is perpetual sock taking?

WEEKEND ASSIGNMENT

1. Stock records are the documents that enable an organization to ____ (a) pay workers (b) record salaries (c) determine the movement of goods (d) advise the employees
2. Stock requisition note is used to (a) collect stock from the store (b) send goods to the store (c) buy goods from the suppliers (d) sell goods to the customers.
3. The physical count of the stocks in the store on periodic basis is called (a) storekeeper (b) stock-taking (c) invoicing (d) re-order level
4. Perpetual inventory means taking of stock__(a) everyday (b) every week (c) occasionally (d) every month.
5. All of the following are system of stock control except___ (a) maximum level (b) reorder level (c) economic level (d) reorder level

THEORY

1. State 4 advantages of stocktaking
2. Explain the importance of stock requisition note.

GENERAL EVALUATION QUESTIONS

1. Mention five source documents
2. Explain any three as mentioned above
3. State the difference between a debit note and a credit note
4. Define an invoice
5. Mention three items contained in an invoice

WEEKEND ASSIGNMENT

1. Which of the following is not a means of payment? (a) Cheque (b) Currency (c) Bank draft (d) Teller
2. Who issues an invoice? (a) Buyer (b) Seller (c) Producer (d) Consumer
3. Which of the following means of payment is the safest for the sellers (a) coins (b) cheque (c) goods (d) bank draft
4. The terms of delivery means ___ (a) where to deliver (b) when to deliver to (c) the driver on delivery (d) the conditions regarding delivery
5. Which of the following is an advantage of the invoice? (a) It helps the order to be made (b) it enables the accounts section to know the actual amount to collect from the customer (c) It shows the address of the business organization (d) It states the condition of delivery.

THEORY

1. State seven items that must be contained in an invoice
2. State two advantages of an invoice to the seller.

Presentation

The topic is presented step by step

Step 1 : The class teacher revises the previous topics

Step 2 : The teacher introduces the new topic

Step 3 : The subject teacher allows the pupils to give their own examples and he corrects them when the needs arise

Conclusion

The subject teacher gives a short summary of the topic as a note and he or she goes round to mark