How to Write and Send Emails - EduDelightTutors

Lesson Plan Presentation on Email Communication for Primary 5

Subject: Information Technology (IT)
Class: Primary 5
Term: Second Term
Week: Week 6 and 8
Age: 10-11 years
Topic: Emails – Writing and sending emails, Receiving and replying to emails, and Attaching files to emails.
Sub-topic: How to write, send, reply to emails, and attach files to emails.
Duration: 1 hour

Behavioural Objectives

By the end of the lesson, pupils will be able to:

Write and send an email.
Receive and reply to an email.
Attach files to emails.

Keywords

Email, Compose, Send, Reply, Attach, Inbox, Attachment, Recipient, Forward, CC, BCC, Subject.

Set Induction

Teacher’s Introduction:
Begin by discussing the importance of electronic communication in today’s digital world. Mention how email has become a primary mode of communication for work, school, and social interactions.
Icebreaker:
Ask the students if they have ever used email before. Who have they emailed, and what types of messages did they send? This will connect the lesson to their personal experiences.

Entry Behaviour

Students should have basic computer knowledge, including how to use a keyboard and mouse. They may have some prior exposure to email through parental or school use.

Learning Resources and Materials

Internet access
Email client (e.g., Gmail, Outlook, Yahoo Mail)
Computer/Laptop for each student
Wall charts with email interfaces
Projector for demonstrations
Audio-visual aids for interactive sessions

Building Background/Connection to Prior Knowledge

Students should be familiar with basic communication, such as sending letters or using phones. This knowledge will help them understand email as an electronic form of communication.

Embedded Core Skills

Critical thinking: Understanding how to effectively communicate through email.
Collaboration and communication: Working with peers to compose and send emails.
Personal development: Building digital literacy and self-expression skills.
Digital Literacy: Understanding and using digital tools, such as email, safely and effectively.

Learning Materials

Gmail/Outlook Accounts (to be set up for practical use)
Wall Charts showing email inbox and compose sections
Projector for visual instructions

Reference Books

Lagos State Scheme of Work
“Information and Communication Technology” by M.A. Dada
“Digital Literacy for Schools” by P. O. Durojaiye

Instructional Materials

Projector to demonstrate how to write and send an email.
Whiteboard to list steps and key points.

Content

Email Communication
Email is a means of sending messages and documents over the internet. It allows users to communicate quickly and effectively.

1. Writing and Sending an Email

To write and send an email:

Step 1: Open the email client (e.g., Gmail or Outlook).
Step 2: Click the “Compose” button to start a new email.
Step 3: Add the recipient’s email address in the “To” field.
Step 4: Write a clear subject that summarizes the email’s content.
Step 5: Write the message in the body of the email.
Step 6: Press “Send” to deliver the email.

Example:
“Subject: My New Pet
Message: Hi [Friend’s Name], I wanted to share that I’ve gotten a new pet, a cute dog named Max! I hope we can meet soon.”

2. Receiving and Replying to Emails

When you receive an email:

Step 1: Open your inbox and click on the email to read it.
Step 2: Click on the “Reply” button to respond to the sender.
Step 3: Write your message and press “Send.”
Tip: If you want to reply to everyone who received the email, click “Reply All.”

Example:
“Subject: Re: My New Pet
Message: Hi [Sender’s Name], Thanks for your message! I’d love to see Max soon.”

3. Attaching Files to an Email

To send a file with your email:

Step 1: Click the “Attach” button (usually a paperclip symbol).
Step 2: Choose the file you want to attach (e.g., a picture of your pet).
Step 3: Click “Send” to send the email with the attachment.

Example:
Sending a photo of your pet as an attachment. You might write, “Here is a picture of Max!”

Evaluation

Fill-in-the-Blank Questions:

To compose a new email, click on the ________.
a) Reply
b) New
c) Send
d) Attach
The “To” field is used to specify the ________ address of the recipient.
a) Sender’s
b) Subject
c) Recipient’s
d) CC
To attach a file to an email, click the ________ button.
a) New
b) Attach
c) Reply
d) Send
When replying to an email, “Reply” sends the response to the ________.
a) Sender
b) Everyone
c) Inbox
d) Subject
To send an email with an attachment, click the ________ button.
a) Send
b) Attach
c) Reply
d) Forward
The “Inbox” folder stores ________ emails.
a) Sent
b) Drafted
c) Received
d) Deleted
“BCC” stands for ________.
a) Blind Copy Carbon
b) Best Copy Change
c) Blind Carbon Copy
d) Best Case Copy
To delete an email, click the ________ button.
a) Delete
b) Forward
c) Attach
d) Read
The “Sent” folder stores ________ emails.
a) New
b) Deleted
c) Sent
d) Forwarded
The “CC” field sends a copy of the email to ________ recipients.
a) One
b) Selected
c) Multiple
d) None

Class Activity Discussion

FAQs:

Q: How do you write an email?
A: You open your email client, click “Compose,” fill in the recipient’s address, write your message, and click “Send.”
Q: What should I put in the subject field of an email?
A: A short and clear summary of the message, like “Meeting Update” or “Question about Homework.”
Q: How do I know if I received an email?
A: You check your inbox, and new emails will be listed there.
Q: Can I send more than one email at a time?
A: Yes, you can send an email to multiple recipients by putting their email addresses in the “To” or “CC” fields.
Q: What does “Reply All” do?
A: It sends your reply to everyone who received the original email.

Teacher’s Activities

Review the previous topic: Discuss the importance of communication tools, including letters and phones.
Introduce the new topic: Explain that email is an effective, fast communication tool used globally.
Facilitate guided practice: Show step-by-step how to compose, send, reply, and attach files in an email.

Learners’ Activities

Students will work in pairs to practice composing and sending emails.
They will also practice replying and attaching files to emails during the session.

Assessment

Evaluation Questions (Short Answer):

What are the steps to send an email?
Explain how to reply to an email.
What button do you click to attach a file to an email?
How can you check if an email has been read?
What is the difference between “Reply” and “Reply All”?
Where do emails go when they are sent?
What does CC stand for, and how is it used?
How do you forward an email to someone else?
What happens if you press the “Delete” button?
What do you do if you want to add an attachment to your email?

Conclusion

Wrap up the lesson by reviewing the key points. Go around the class to provide feedback on students’ email composition and responses. Encourage further practice by having students send emails at home.

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