HomePrimary 5English GrammarLetter Asking For Special Favours Or Requests

Letter Asking For Special Favours Or Requests

Subject: 

English Language

Term:

Second Term

Week:

Week 5

Class:

Primary 5 / Basic 5

Topic :

Letter Asking For Special Favours

 

 

 

Learning Objectives :

By the end of the lesson, pupils should be able to

  1. Explain the following features of the letters of requests or favours
  2. Analyze the styles and tone of letter of request
  3. Write a letter of favour or request

 

Learning Activities

  1. Pupils, in pairs, study a given sample of request letter and identify its features
  2. Pupils, in small groups, study the style and tone of given forms of letters which are letters for special requests and favour
  3. Following the features, each pupils write a letter of request to the appropriate community head or a constituted authority asking for his support on provision of necessary social amenities into the community

 

 

Embedded Core Skills

  1. Communication and Collaboration
  2. Critical thinking and problem solving
  3. Leadership skills and Personal Development
  4. Creativity and Imagination

Learning Materials

  • Samples of request letter or letter of permission
  • Wall charts
  • Web Resources

 

 

 

Building Background /connection to prior knowledge : Students are familiar with letter writing and have written a good number of letters 

 

What are letters of permission or requests .

Letters of permission or requests are written documents used to ask for permission or approval to do something. Examples include a letter of permission to use a copyrighted work, a letter of request for a meeting or interview, or a letter requesting time off from work. These letters typically include information on the purpose of the request, any necessary background information, and a specific ask or request for permission or approval.

Letters of permission or requests are written documents that ask for authorization to proceed with a certain action. Some examples of such letters include a letter asking for permission to use copyrighted material, a letter requesting a meeting or interview, or a letter asking for time off from work. These letters usually provide information about the reason for the request, any relevant background information and a clear statement of the request for authorization or permission.

 

Features of letters Asking for special favours or Permissions

  1. Clear and Specific Request: The letter should clearly state the specific favor or permission being requested, leaving no room for confusion.
  2. Relevant Background Information: Including any relevant background information that can help support the request and explain the need for it.
  3. Proper Formatting: The letter should be well-formatted, with a clear and professional layout.
  4. Respectful and Polite Tone: The letter should be written in a respectful and polite tone, avoiding any demands or ultimatums.
  5. Contact Information: The letter should include the sender’s contact information, such as their phone number and email address, so that the recipient can easily follow up.
  6. Supporting Documents: If necessary, the letter should be accompanied by any supporting documents that can help to back up the request.
  7. Timing of the Request: The letter should be timed appropriately, taking into consideration any deadlines or time-sensitive matters related to the request.
  8. Follow-up: The letter should include a polite reminder that you are looking forward to hearing from them and to follow up on the request.

 

Format for writing letter of Special Favour or Request

The components of a letter of authorization include:

  1. “From” Section: This includes your name, address, city, state, zip code, and telephone number.
  2. Date: The date on which the letter was written.
  3. “To” Section: The recipient’s name, title, organization name, address, city, state, and zip code.
  4. Greeting: A polite greeting addressed to the recipient, such as “Dear Ms./Mr. Last Name.”
  5. Subject Heading: A brief and clear summary of the purpose of the letter.
  6. Body: A detailed explanation of the reason for the request.
  7. Closing: A polite closing, such as “Thank you for your time,” followed by your name and signature.
  8. Follow-up: A polite reminder that you are looking forward to hearing from them and that you might follow up on the request.

 Sample of letter of request for special favour or permission

From: Mrs Johnson

Edu Delight Tutors College

123 Freeman Street New York , USA 12345

Phone: 555-555-5555

Email: [email protected]

Date: January 15, 2023

To: Mrs Patrick

Head Teacher Edu Delight Tutors College

456 Benson Avenue Marina, USA 12345

Dear Mrs. Patrick,

I am writing to request your permission to be off duty for three days due to medical reasons. I have been experiencing some health issues that require me to take some time off to seek medical attention.

I understand that this request may cause some inconvenience, but I assure you that I have made arrangements to ensure that my classes and responsibilities are covered during my absence. I have also discussed the matter with my colleagues, and they have agreed to take on my responsibilities while I am away.

I would be grateful if you could grant me this permission and I assure you that I will make every effort to return to work as soon as possible. I would also like to remind you that I am available to answer any questions or concerns you may have.

Thank you for your understanding and support.

Signature _____

Sincerely, Mrs. Johnson

Lesson Presentation

Introduction (10 minutes):

  • Begin the lesson by discussing the importance of clear and effective communication in the workplace or other professional settings
  • Introduce the topic of letters asking for special favors or requests and the purpose they serve
  • Provide a brief overview of the structure and key components of a letter asking for a special favor or request

Direct Instruction (20 minutes):

  • Distribute the handout on the structure of a letter asking for a special favor or request
  • Review the key components of the letter with the class, such as the introduction, request, and closing
  • Provide examples of letters asking for special favors or requests for the students to analyze and discuss

Guided Practice (20 minutes):

  • Provide the students with writing prompts to practice writing their own letters asking for special favors or requests
  • Allow the students to work in small groups or pairs to give feedback on each other’s letters
  • Circulate the room to provide guidance and assistance as needed

Independent Practice (20 minutes):

  • Assign the students to write their own letters asking for special favors or requests as homework
  • Provide feedback on the letters during the next class

Closure (10 minutes):

  • Review the key components of a letter asking for a special favor or request
  • Encourage the students to apply what they have learned in real-life situations
  • Summarize the main points of the lesson

Assessment:

  • Participation in class discussions and group work
  • Quality of the letters written during the independent practice
  • Feedback from the students on the letters written during the independent practice

Practice Review Questions

  • What is the main purpose of a letter asking for a special favor or request? a) To inform b) To request c) To persuade d) To apologize
  • In what tone should a letter asking for a special favor or request be written? a) Demanding b) Polite c) Aggressive d) Apologetic
  • What should be included in the opening of a letter asking for a special favor or request? a) The request b) The sender’s contact information c) A brief introduction d) Supporting documents
  • What should be included in the body of a letter asking for a special favor or request? a) The request b) The sender’s qualifications c) The reason for the request d) All of the above
  • How should a letter asking for a special favor or request be closed? a) With a demand b) With a polite closing c) With a threat d) With a promise
  • What should be included in the subject heading of a letter asking for a special favor or request? a) A summary of the request b) The sender’s name c) The date d) The recipient’s name
  • What should be included in the “From” section of a letter asking for a special favor or request? a) The sender’s name b) The sender’s address c) The sender’s telephone number d) All of the above
  • What should be included in the “To” section of a letter asking for a special favor or request? a) The recipient’s name b) The recipient’s title c) The recipient’s organization name d) All of the above
  • How should the student follow up on a letter asking for a special favor or request? a) By sending an email b) By calling the recipient c) By sending a reminder letter d) All of the above
  • What should be the timing of a letter asking for a special favor or request? a) As soon as possible b) Before the deadline c) After the deadline d) It does not matter

 

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