Understanding the Office and Its Functions Business Studies JSS 1 First Term Lesson Notes Week 3

Business Studies JSS 1 First Term Lesson Notes

Subject: Business Studies
Class: JSS 1
Term: First Term
Week: 3
Age: 10-12 years
Topic: The Office
Sub-topic: Definition, Types, Officers, and Functions of an Office
Duration: 40 minutes

Behavioural Objectives:

By the end of the lesson, students should be able to:

1. Define what an office is.
2. Differentiate between two types of offices.
3. Identify different officers in an organization.
4. Mention the functions of an office.
5. List two offices in their school.

Keywords: Office, Types, Officers, Functions

Set Induction:

The teacher asks students if they know what an office is and why it is important in schools and businesses.

Entry Behaviour:

Students might already have some knowledge of offices from seeing the principal’s office or administrative offices in their school.

Learning Resources and Materials:

• Chalkboard/Whiteboard
• Markers/Chalk
• Business Studies textbook

Building Background/Connection to Prior Knowledge:

Students are familiar with different places in the school where administrative work is done, like the principal’s office.

Embedded Core Skills:

• Critical thinking
• Communication
• Organization

Learning Materials:

• Lagos State Scheme of Work (JSS 1 Business Studies)
• Business Studies textbooks

Instructional Materials:

• Pictures of different office settings
• Flashcards with the names of various officers

Content:

1. Definition of an Office:
   • An office is a place where administrative and clerical work is carried out in an organization. It is where records are kept, communication is managed, and decisions are made.
2. Types of Offices:
   • Small Office: A small office is usually found in small businesses or organizations with few workers. Examples include a shop manager’s office or a small school office.
   • Large Office: A large office is found in big companies or organizations. It has many employees and departments, like a government office or a bank.
3. Different Officers in an Organization:
   • Manager: The person in charge of managing the office and staff.
   • Secretary: The officer who handles correspondence, schedules meetings, and manages files.
   • Clerk: An officer who helps in filing documents and other office tasks.
   • Accountant: The person who manages the office’s financial records.
4. Functions of an Office:
   • Record Keeping: The office keeps important records of the organization.
   • Communication: The office manages both internal and external communication.
   • Decision Making: Important decisions are made in the office.
   • Filing: The office stores and organizes files and documents.
   • Meeting Point: Offices serve as places where meetings and discussions are held.
5. Offices in Their School:
   • The Principal’s Office: Where the principal manages the school.
   • The Bursar’s Office: Where the school’s finances are handled.

Evaluation (Fill in the Blank):

1. An office is a place where __ work is done.
   a) entertainment
   b) administrative
   c) teaching
   d) farming
2. A small office is usually found in __.
   a) large organizations
   b) small businesses
   c) hospitals
   d) schools
3. One type of office is a __ office.
   a) fast
   b) big
   c) small
   d) large
4. The officer who manages finances in an office is called __.
   a) manager
   b) accountant
   c) clerk
   d) secretary
5. The officer in charge of office correspondence is the __.
   a) manager
   b) accountant
   c) secretary
   d) cleaner
6. One function of an office is __.
   a) cleaning
   b) decision-making
   c) cooking
   d) teaching
7. The person who files documents in an office is called a __.
   a) manager
   b) clerk
   c) student
   d) teacher
8. A __ office has many employees and departments.
   a) large
   b) small
   c) medium
   d) tiny
9. An office helps with __ within the organization.
   a) farming
   b) communication
   c) playing
   d) drawing
10. A meeting point in an organization is usually the __.
    a) park
    b) classroom
    c) office
    d) gym

Class Activity Discussion (FAQs):

1. What is an office?
   An office is a place where administrative work is done.
2. What is the difference between a small office and a large office?
   A small office has fewer workers, while a large office has many employees and departments.
3. Who is a manager?
   A manager is the person who oversees the work in an office.
4. What is the job of a secretary?
   A secretary handles correspondence and schedules meetings in an office.
5. What does an accountant do in an office?
   An accountant manages the financial records of the office.
6. What is the function of an office?
   An office is used for record keeping, communication, and decision-making.
7. Who is a clerk?
   A clerk helps with filing documents and other tasks in the office.
8. What kind of office is found in a large organization?
   A large office with many employees is found in large organizations.
9. Can you name two offices in your school?
   The principal’s office and the bursar’s office.
10. What is filing?
    Filing is the process of organizing and storing documents in an office.

Presentation:

• Step 1: The teacher revises the previous topic, asking students about the components of Business Studies.
• Step 2: The teacher introduces the new topic by explaining the definition of an office, types, officers, and functions.
• Step 3: The teacher allows students to give examples of offices they know and discuss the officers they are familiar with.

Teacher’s Activities:

• Guides students through understanding the definition and types of offices.
• Shows students pictures of different offices.
• Asks students to name officers in their school.

Learners’ Activities:

• Listen attentively and take notes.
• Participate in the class discussion by mentioning offices they know.
• Ask questions where necessary.

Assessment (Short Answer Questions):

1. Define an office.
2. Mention two types of offices.
3. Who is a secretary?
4. What are two functions of an office?
5. Name one officer in an organization.
6. List two offices in your school.
7. What does an accountant do in an office?
8. What is a small office?
9. What kind of office is found in a big company?
10. Who is responsible for filing documents in an office?

Conclusion:

The teacher goes around the class, marking students’ work, providing feedback, and ensuring they understand the key concepts about offices.

More Useful Links

• Business Studies JSS 1 First Term Lesson Notes
• Review of Last Term’s Work in Business Studies JSS 1 First Term Lesson Notes Week 1
• Meaning and Scope of Business Studies JSS 1 First Term Lesson Notes Week 2