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Word Processing II Creating, Loading and Exiting a Word Processor

Computer Studies JSS 1 Second Term Lesson Notes – Week 5

Topic: Word Processing II

Sub-topics:

  1. Creating a Document
  2. Loading and Exiting a Word Processor
  3. Creating, Saving, and Retrieving Files

Behavioral Objectives

By the end of this lesson, students should be able to:

  1. Explain how to create a new document in a word processor.
  2. Demonstrate how to load and exit a word processor.
  3. Describe the process of creating, saving, and retrieving files.

Keywords

  • Document
  • Save
  • Retrieve
  • File
  • Folder
  • Word Processor

Set Induction

The teacher will ask students how they write and keep their notes safe in their exercise books. The teacher will then explain that just like they write in notebooks, computers allow them to create, save, and retrieve documents using a word processor.

Entry Behavior

Students have learned about word processors and their uses in the previous lesson. They are familiar with typing on a mobile device or writing in notebooks.

Learning Resources and Materials

  • A computer with a word processor installed (e.g., Microsoft Word, Google Docs)
  • Projector (if available)
  • Whiteboard and markers
  • Printed samples of saved and retrieved documents

Building Background/Connection to Prior Knowledge

The teacher will remind students about word processors and their functions. The teacher will also relate document creation to writing in an exercise book and saving to keeping books safe for later use.

Lesson Notes

1. Creating a Document

A document is a file where text and other content are typed and saved in a word processor. To create a new document:

  1. Open the Word Processor – Click on the word processing application (e.g., Microsoft Word, Google Docs).
  2. Create a New Document – Click on File > New or press Ctrl + N on the keyboard.
  3. Type Your Content – Begin entering text and formatting as needed.
  4. Save the Document – Click File > Save As and choose a location to store the document.
  5. Close the Document – Click File > Close or press Ctrl + W when done.

2. Loading and Exiting a Word Processor

How to Load a Word Processor

  1. Turn on the Computer – Press the power button and wait for the operating system to start.
  2. Locate the Word Processor – Click on the Start Menu (Windows) or Applications (Mac).
  3. Select the Program – Click on Microsoft Word, Google Docs, or any installed word processor.
  4. Wait for it to Open – A blank document or a menu will appear.

How to Exit a Word Processor

  1. Save Your Work – Click File > Save to ensure no data is lost.
  2. Close the Application – Click on the X at the top-right corner of the window.
  3. Confirm Exit (If Required) – Some word processors will prompt you to save changes before closing.
  4. Shut Down the Computer (If Needed) – If you are done using the computer, shut it down properly.

3. Creating, Saving, and Retrieving Files

Creating a File

A file is a saved document that contains text, images, or other content. To create a file:

  1. Open a word processor.
  2. Click File > New to start a new document.
  3. Type your content.
  4. Save the file.

Saving a File

Saving a file ensures that your document is not lost. Follow these steps:

  1. Click File > Save As (for a new document) or File > Save (for an existing document).
  2. Choose a location on the computer (Desktop, Documents, or a specific folder).
  3. Enter a filename.
  4. Click Save.

Retrieving a File

Retrieving a file means opening a previously saved document. To do this:

  1. Open the word processor.
  2. Click File > Open.
  3. Browse and select the saved file from its location.
  4. Click Open to view and edit the document.

Evaluation Questions

Fill in the blanks with the correct answers. Choose the correct option (a, b, c, or d).

  1. A document in a word processor is used to _______.
    a) Play music
    b) Type and edit text
    c) Browse the internet
    d) Watch videos

  2. Which of the following is the correct shortcut for creating a new document?
    a) Ctrl + S
    b) Ctrl + N
    c) Ctrl + P
    d) Alt + F4

  3. The process of keeping a document for future use is called _______.
    a) Formatting
    b) Saving
    c) Editing
    d) Typing

  4. A file can be retrieved by clicking _______.
    a) File > Open
    b) File > Print
    c) File > Exit
    d) File > Close

  5. To save a document for the first time, you should use _______.
    a) Save
    b) Save As
    c) Delete
    d) Refresh

  6. Which of the following is NOT a storage location for saving a file?
    a) Desktop
    b) Documents folder
    c) Hard drive
    d) Printer

  7. The shortcut for closing a word processor is _______.
    a) Ctrl + S
    b) Ctrl + N
    c) Alt + F4
    d) Shift + Tab

  8. Which feature allows users to edit and make changes to a document?
    a) Formatting
    b) Spell Check
    c) Editing
    d) Printing

  9. Before closing a document, what must be done to avoid losing work?
    a) Save the document
    b) Close the computer
    c) Shut down the computer
    d) Refresh the page

  10. Which of these file extensions is used for a Microsoft Word document?
    a) .jpg
    b) .mp3
    c) .docx
    d) .exe

Class Activity Discussion – FAQs

  1. What is the difference between “Save” and “Save As”?

    • “Save” updates an existing file, while “Save As” creates a new file with a different name or location.

  2. How do I find a file I saved yesterday?

    • Open the word processor, click File > Open, and browse to the location where you saved the file.

  3. What happens if I forget to save my document?

    • Unsaved changes may be lost if the computer shuts down unexpectedly.

  4. How do I create a new document?

    • Click File > New or press Ctrl + N on the keyboard.

  5. Where should I save important documents?

    • Important documents should be saved in Documents or Cloud storage (Google Drive, OneDrive, Dropbox) for backup.

  6. Can I rename a file after saving it?

    • Yes, right-click the file, select Rename, and type a new name.

  7. Why do we save documents with file extensions like .docx?

    • File extensions tell the computer which program to use to open the file.

  8. How do I delete a file I no longer need?

    • Right-click the file and select Delete or move it to the Recycle Bin.

  9. Can I retrieve a deleted file?

    • Yes, if it is still in the Recycle Bin, you can restore it.

  10. What is the shortcut for saving a document quickly?

  • Press Ctrl + S on the keyboard.

Assessment (Evaluation Questions – Short Answers)

  1. What is a document?
  2. List the steps for creating a new document.
  3. How do you save a file in a word processor?
  4. Explain how to retrieve a saved file.
  5. What is the shortcut key for saving a document?

Conclusion

The teacher will summarize key points and allow students to practice creating, saving, and retrieving files on a computer.

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