Identify and discuss any five (5) statutory records kept by the Headmaster of a school.

Five statutory records typically kept by the Headmaster of a school, along with some discussion about each:

1. Attendance Register:
   • Purpose: To track the daily attendance of students.
   • Usage: The register is marked in the morning and after the midday break, recording the names of all students in each class.
   • Analysis: The Headmaster reviews the register daily, and weekly, and at the end of each term, the total attendance and percentage present are calculated.
2. School Record and Diary:
   • Purpose: To maintain important school-related information and records.
   • Contents: This record includes the scheme of work, weekly records of work, a list of current textbooks, terminal and yearly examination results, and a special note column for the Headmaster.
   • Importance: It helps organize teaching plans, monitor progress, and document examination results for each term and session.
3. Continuous Assessment Record (Cumulative Record):
   • Purpose: To maintain a comprehensive record of each student’s particulars, performance, activities, and progress from enrollment to departure.
   • Significance: This record provides a holistic view of a student’s educational journey, making it useful for tracking and assessing their development over time.
4. Store Ledger/Stock Book:
   • Purpose: To manage and account for school resources and materials.
   • Responsibility: Typically managed by a Storekeeper, supervised by the Headmaster, or kept directly by the Headmaster if no dedicated Storekeeper is available.
   • Importance: This ledger helps track the procurement, utilization, and inventory of school supplies, ensuring efficient resource management.
5. Financial Records (not explicitly mentioned but often included):
   • Purpose: To maintain financial records related to the school’s budget, expenses, and income.
   • Content: This record includes details of financial transactions, budget allocations, and receipts.
   • Importance: It helps ensure financial transparency, accountability, and responsible financial management within the school.

These statutory records are essential for the smooth operation and management of a school, enabling the Headmaster to monitor various aspects of school life, from attendance to academic progress and resource management.

[mediator_tech]

Evaluation

1. The Attendance Register is used to track __________ in the school.
A) weather conditions
B) student attendance
C) staff meetings

2. The Attendance Register is marked in the morning and after the __________.
A) evening
B) lunch break
C) weekend

3. In the Attendance Register, boys’ names are written in __________, while girls’ names are written in __________.
A) blue, green
B) red, yellow
C) blue, red

4. The Headmaster checks the Attendance Register __________.
A) annually
B) daily
C) monthly

5. At the end of the week, the total number of strokes against each child’s name is recorded in the __________ session.
A) lunch
B) analysis
C) art

6. The School Record and Diary includes the scheme of work, a weekly record of work, a list of books, and __________.
A) daily weather updates
B) lunch menu
C) examination results

7. The scheme of work for each subject should be recorded in the School Record and Diary at the beginning of the __________.
A) week
B) term
C) year

8. Continuous Assessment Record (Cumulative Record) shows a child’s particulars and their __________.
A) favorite color
B) performance and progress
C) lunch preferences

9. The Store Ledger/Stock Book is managed by the __________ in the school.
A) cafeteria chef
B) Headmaster
C) Storekeeper

10. The Headmaster is accountable to the __________ for the Store Ledger/Stock Book in the absence of a Storekeeper.
A) librarian
B) proprietor
C) janitor

11. The Attendance Register is marked on __________ and after the long break.
A) weekends
B) resumption
C) holidays

12. In the School Record and Diary, the examination results for terms and sessions are recorded in the __________ columns.
A) correct
B) appropriate
C) wrong

13. The Continuous Assessment Record tracks a child’s __________ since their enrollment in the school.
A) attendance for one year
B) daily lunch choices
C) activities and progress

14. The School Record and Diary contains a special note column for the __________.
A) janitor
B) Headmaster
C) school bus driver

15. The Store Ledger/Stock Book is used to manage and account for __________.
A) classroom supplies
B) school resources and materials
C) student records