Letter of Absence from School

Subject: 

English Language

Term:

Second Term

Week:

Week 6

Class:

Primary 5 / Basic 5

Topic :

Letter of Absence from School

 

Learning Objectives :

By the end of the lesson, pupils should be able to

  1. Explain the following features of the Letter of Absence from School
  2. Analyze the styles and tone of Letter of Absence from School
  3. Write a Letter of Absence from School

Learning Activities

  1. Pupils, in pairs, study a given sample of Letter of Absence from School and identify its features
  2. Pupils, in small groups, study the style and tone of given forms of Letter of Absence from School
  3. Following the features, each pupils write a Letter of Absence from School

 

Embedded Core Skills

  1. Communication and Collaboration
  2. Critical thinking and problem solving
  3. Leadership skills and Personal Development
  4. Creativity and Imagination

Learning Materials

  • Samples of Letter of Absence from School
  • Wall charts
  • Web Resources

 

 

 

Building Background /connection to prior knowledge : Students are familiar with letter writing and have written a good number of letters 

 

What are letters of Absence from School

Letters of absence from school are written documents that inform a school or educational institution that a student will not be able to attend classes for a certain period of time due to an illness, family emergency, or other personal reasons. The letter typically includes the date of the absence, the reason for the absence, and the expected date of return to school. It may also include a request for permission to make up missed work or exams. These letters are usually written by the student’s parents or guardian and addressed to the school principal or teacher.

 

Features of letters of Absence from School

As a human being, sickness is inevitable. And when it comes, as a student, the proper thing to do is to take a leave from school in order to take care of your body. I believe you’ll agree with me that education is nothing without health and life. In such cases, courtesy demands that you write an absence/leave letter to the school informing them of your predicament.

Letters of permission from school are written documents that request permission for a student to be absent from school for a certain period of time, or to participate in an activity or event that conflicts with school schedules. Some of the key features of these letters include:

  1. A clear and concise subject line indicating the purpose of the letter.
  2. The student’s name, grade level, and school.
  3. The dates of the requested absence or event, including the start and end dates.
  4. The reason for the absence or event, such as a family vacation, medical appointment, or extracurricular activity.
  5. A statement of responsibility, such as a promise to make up missed work or exams.
  6. Contact information for the person writing the letter, such as a phone number or email address.
  7. A respectful and polite tone throughout the letter.
  8. A closing statement that reiterates the request and thanks the recipient for considering it.
  9. Signature of parent or guardian
  10. Date of letter

 

 

Sample of letter of Absence from School

 

Subject: Letter of Absence for Daniel David

Dear [Head Teacher’s Name],

I am writing to inform you that my son, Daniel David, a pupil of Edu Delight Tutors Junior School, will be unable to attend school for the next two days due to an illness. He has been diagnosed with measles and is currently under medical supervision.

Daniel’s absence will be from [start date] to [end date]. I have spoken with his doctor and have been advised that he needs to stay at home to recover and to avoid spreading the illness to others.

I understand the importance of attendance and assure you that Daniel will make up any missed work or exams upon his return to school. Please let me know if there is anything else that I can do to support his education during this time.

Thank you for your understanding and cooperation.

Sincerely,

[Your Name]

[Your Contact Information]

[Date]

Introduction (10 minutes):

  • Begin by asking the class what they know about letters of absence from school.
  • Explain that letters of absence are written documents that inform a school or educational institution that a student will not be able to attend classes for a certain period of time due to an illness, family emergency, or other personal reasons.

Direct Instruction (20 minutes):

  • Distribute the handout on the structure and key elements of letters of absence, and go over it with the class.
  • Review the sample letter of absence, pointing out the key elements such as the subject line, the student’s name and school, the dates of the absence, and the reason for the absence.
  • Emphasize the importance of being respectful and polite in the letter, and of including contact information for the person writing the letter.

Guided Practice (15 minutes):

  • Divide the class into small groups, and assign each group a scenario for a letter of absence (e.g. a family vacation, a medical appointment, a religious holiday).
  • Have each group brainstorm the key elements of their letter, and then write a rough draft.
  • Encourage the students to work together to ensure that their letter is complete and well-written.

Independent Practice (25 minutes):

  • Have the students revise and edit their rough drafts to create a final copy of their letter.
  • Encourage the students to share their final copies with the class for peer review and feedback.

Closure (5 minutes):

  • Review the key elements of a letter of absence and the importance of being respectful and polite when requesting time off from school.
  • Assign the students to write their own letter of absence to practice what they learned.

Assessment:

  • Observe the students during the independent practice and provide feedback on their letters of absence.
  • Collect the final copies of the students’ letters and use them to assess the students’ understanding of the key elements and format of letters of absence from school.