Letter Writing Primary 6 English Composition
Class : Primary 6
Subject : English Grammar
Topic : Letter Writing
Content
Letter writing involves communication between two parties or people that make use of pen and pieces of paper as media of communication.
There are three major categories of letters which are
1. Formal letter
2. Semi Formal letter
3. Informal letter
As an English grammar teacher, I’m happy to explain the three major categories of letters: formal, semi-formal, and informal. Each category has its own distinct characteristics and is used in different contexts. Let’s delve into each one with more examples:
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1. Formal Letter:
A formal letter is used in professional or official settings when communicating with individuals or organizations that require a respectful and structured approach. Here are some examples of situations that call for a formal letter:
– Writing a job application or cover letter: When applying for a job, it is essential to write a formal letter addressing the potential employer. The tone should be professional, and the letter should include formal greetings and appropriate language.
Example: “Dear Hiring Manager, I am writing to express my interest in the position of Marketing Manager at your esteemed organization.”
– Sending a complaint letter: If you encounter an issue with a product or service and need to express your dissatisfaction, a formal complaint letter is appropriate. It should be respectful and clearly state the problem.
Example: “I am writing to bring to your attention the poor customer service I received at your store yesterday. I would like to request a resolution to this matter.”
– Writing a formal invitation: For events or official gatherings, a formal invitation is used. It should include specific details and be written in a polite and formal manner.
Example: “We cordially invite you to attend the Annual Charity Gala, which will be held on the evening of June 30th, 2023, at the Grand Ballroom of the Hilton Hotel.”
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2. Semi-Formal Letter:
A semi-formal letter is less rigid than a formal letter but still maintains a level of professionalism. It is commonly used in business and social contexts that require a more relaxed tone. Here are some examples:
– Sending a business email: When communicating within a professional setting but with colleagues or business partners you have an established relationship with, a semi-formal email is suitable. It allows for a slightly more casual tone while maintaining professionalism.
Example: “Dear John, I hope this email finds you well. I wanted to follow up on our meeting last week to discuss the upcoming project.”
– Writing a letter of recommendation: A semi-formal letter is often used when writing a letter of recommendation for someone you know professionally. It combines a personal touch with the required professionalism.
Example: “To Whom It May Concern, I am delighted to write this letter of recommendation for Jane Smith, who has been a valued member of our marketing team for the past two years.”
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3. Informal Letter:
An informal letter is used in personal or casual settings when writing to friends, family members, or acquaintances. It allows for a friendly and conversational tone. Here are some examples:
– Writing a letter to a friend: When catching up with a friend or sharing personal news, an informal letter is appropriate. It can be relaxed, casual, and include personal anecdotes.
Example: “Hey Sarah! I hope you’re doing well. I wanted to tell you about my recent trip to the beach. We had the most amazing time playing volleyball and enjoying the beautiful weather.”
– Sending a thank-you note: When expressing gratitude to someone you know personally, an informal thank-you note can be heartfelt and informal.
Example: “Dear Grandma, Thank you so much for the beautiful birthday present. I absolutely love the new book you got me. It’s already become one of my favorites.”
Remember, it’s important to adapt your writing style and tone based on the purpose and audience of your letter. Understanding the distinctions between formal, semi-formal, and informal letters will help you communicate effectively in various situations.
This morning we shall be discussing the content of informal letter
So what what are the contents of an an informal letter
1. Address : The address of the writer at the right top corner of the piece of paper
2. Date : Date immediately after the address of the writer is written
3. Introduction : The writer starts the letter by saying *Dear……….*
You may write the name of your friend in the space provided
4. Greetings : You may greet by saying
*How are you doing*
*Hope all is fine*
5. Body : This is is the content or the main reason for writing the letter
You may start by saying
*The main reasoning for writing this letter is to tell you that……………*
6. Conclusion : You can conclude or wrap up the letter by saying
*I hope you will*
*Extend my warmest greetings to………*
7. Final note : You will will conclude the letter letter by saying
*Your loving…….*
*Definition of Keywords*
Address: The details of the place where someone lives or works, which you use to send them letters.
First name: The name that comes before your family name (or surname).
Personal letter: A letter written to people close to you.
Stamp: A piece of paper, which pays for the postal services that you buy and stick onto an envelope before posting it.
Envelope: A thin paper cover in which you put and send a letter.
Occasion: An important social event or ceremony.
Affectionately: Showing that you love someone and care about them. ‘
Yours affectionately’ is sometimes used to,,, conclude an informal letter.
Sincerely: If a person feels or believes something sincerely, then they really feel or believe it and not just pretending.
‘Yours sincerely’ is used to end a letter written to someone, especially a letter that you have begun by using the person’s name.
Relatives: Members of one’s family.
Classmate: Members of the same class in a school, college, or university.
Introduction: The beginning of a letter or essay.
Body: The central or main part of a letter or essay, where the subject matter or the main message of the letter or essay is discussed.
Reply: Something said, written, or done as a way of responding or replying to a letter.
Evaluation
1. A __________ letter is used in professional or official settings.
(a) Formal
(b) Semi-formal
(c) Informal
2. When applying for a job, it is important to write a __________ letter.
(a) Formal
(b) Semi-formal
(c) Informal
3. An invitation to an official gathering requires a __________ letter.
(a) Formal
(b) Semi-formal
(c) Informal
4. A complaint about a product or service is written in a __________ letter.
(a) Formal
(b) Semi-formal
(c) Informal
5. A business email to a colleague you have a good relationship with is typically __________.
(a) Formal
(b) Semi-formal
(c) Informal
6. Writing a letter of recommendation usually falls into the __________ category.
(a) Formal
(b) Semi-formal
(c) Informal
7. When catching up with a friend, it is appropriate to use an __________ letter.
(a) Formal
(b) Semi-formal
(c) Informal
8. Expressing gratitude to a family member often involves an __________ note.
(a) Formal
(b) Semi-formal
(c) Informal
9. Sending an email to your boss requires a __________ tone.
(a) Formal
(b) Semi-formal
(c) Informal
10. When addressing a close acquaintance, you can use an __________ letter.
(a) Formal
(b) Semi-formal
(c) Informal
Feel free to fill in the blanks with the appropriate options (a), (b), or (c).
Write an informal letter to your classmate inviting him or her to a special occasion in your family
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Lesson Plan Presentation
Topic: Understanding the Three Major Categories of Letters
Grade Level: Lagos State Primary 6
Duration: 60 minutes
Learning Objectives:
1. Identify the three major categories of letters: formal, semi-formal, and informal.
2. Understand the characteristics and appropriate usage of each category.
3. Differentiate between formal, semi-formal, and informal letters.
Embedded Core Skills:
1. Reading comprehension
2. Written expression
3. Critical thinking
4. Communication skills
Learning Materials:
1. Whiteboard or chalkboard
2. Markers or chalk
3. Chart paper and markers
4. Printed examples of formal, semi-formal, and informal letters
5. Handout with fill-in-the-blank exercises
6. Pen/pencil for each student
Presentation:
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1. Introduction (5 minutes):
– Greet the students and introduce the topic of the lesson: “Today, we will be learning about the three major categories of letters: formal, semi-formal, and informal.”
– Share the learning objectives with the students.
2. Explanation of Categories (15 minutes):
– Present a chart paper or write on the board the three categories: formal, semi-formal, and informal.
– Define each category and discuss their characteristics and usage.
– Provide examples of situations that require each type of letter.
– Show printed examples of formal, semi-formal, and informal letters to illustrate the differences.
3. Teacher’s Activities (10 minutes):
– Engage students in a discussion by asking questions:
a) What do you think is the purpose of a formal letter?
b) Can you give an example of a semi-formal letter?
c) In what situations would you write an informal letter?
– Encourage students to share their thoughts and experiences related to letter writing.
4. Learners’ Activities (15 minutes):
– Distribute the handout with fill-in-the-blank exercises.
– Instruct students to complete the exercises independently.
– Monitor students’ progress and provide assistance if needed.
5. Assessment (5 minutes):
– Collect the handouts and assess students’ understanding based on their responses.
– Review the exercises as a class, highlighting the correct answers and explaining any misconceptions.
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6. Evaluation Questions (10 minutes):
– Pose ten evaluation questions to assess students’ comprehension:
1. What are the three major categories of letters?
2. Give an example of a situation that requires a formal letter.
3. When is a semi-formal letter appropriate to use?
4. What is the main difference between a formal and an informal letter?
5. Explain one characteristic of an informal letter.
6. Describe a scenario where you would write a semi-formal letter.
7. How would you address someone in a formal letter?
8. Provide an example of a situation that calls for an informal letter.
9. What are the core skills embedded in learning about letter categories?
10. Why is it important to know the appropriate category for different letters?
7. Conclusion (5 minutes):
– Summarize the main points discussed in the lesson.
– Reinforce the importance of understanding the three major categories of letters in effective communication.
– Address any additional questions or concerns from the students.
8. Homework Assignment:
– Assign students to write a formal, semi-formal, or informal letter based on given prompts.
– Provide clear instructions and guidelines for the assignment.
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Note: Adapt the lesson plan and materials as per the specific needs and resources available in your classroom.
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